Coordinator, Practice Management

Paul Hastings•Washington, DC

12d•$53,200 - $66,600•Onsite

About The Position

We have an opening for a Coordinator, Practice Management in our Washington D.C. office for Litigation. The Coordinator, Practice Management is an entry-level position and will work across the Practice Management team to provide support on strategic and operational initiatives, including major projects and core day-to-day activities.

Requirements

Bachelor’s degree;
Intermediate proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, and Word.

Nice To Haves

2 years of experience in a professional services or legal environment (preferred)

Responsibilities

Support staffing logistics, including keeping track of associate availability in real time, preparing first drafts of daily and weekly hours reports that our practice groups require, preparing bespoke hours reports, etc.;
Leverage the firm’s various databases and resources to help Practice Managers with their staffing activities;
Conduct a first pass of the data, and providing an initial analysis of associate utilization to the supervising PM; and
Administer the firm’s workforce allocation tool, including creating and sending out weekly reports to the practice managers.
Support weekly/monthly practice groups meetings including scheduling the meetings, room reservations, ordering food, tech troubleshooting, sourcing topics for the agenda;
Help with external practice group social events, including researching venues, dealing directly with the vendors, initial menu selection, and other related tasks;
Assist with practice group-wide retreat planning;
Help prepare initial budget for practice group event-related activities;
Create, send, and monitor surveys for various internal practice group initiatives; and
Draft PowerPoint presentations for practice group meetings.
Assist and liaise with Finance on ad hoc projects concerning practice group financial performance at the request of Practice Leadership and Practice Managers;
Oversee tracking and updating trial and hearing dates for trial strategy evaluation meetings;
Keep track of active cases and matters in the Litigation department; and
Review and analyze data, including issue-spotting and confirming report accuracy.

Benefits

Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
Flexible Spending Accounts and Health Savings Account
Healthcare Concierge and Advocacy
Lifestyle Spending Account
Voluntary 401(k) Plan and Profit Sharing
10 Paid Holidays per year and a generous PTO Program
Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
Retirement Plan Consulting
Anniversary Bonus Program
Professional Development Programs
Transportation and Commuter Benefits
International Travel Insurance
Critical Illness, Hospital Indemnity and Accident Insurance
Auto/Home/Pet Insurance
Prepaid Legal Insurance
Employee Discounts