Coordinator-Personnel

Madison City Schools•Madison, AL

1d•Onsite

About The Position

This position is responsible for coordinating and supervising various aspects of personnel management within the school system, including recruitment, selection, induction, evaluation, and retention of personnel and substitutes. The role involves collaboration with the Director of Personnel and Chief School Financial Officer on budgeting, maintaining candidate application files, screening and processing applications, and ensuring compliance with Board policies. The Coordinator also assists in maintaining accurate employee records, preparing statistical reports, staying updated on relevant laws and regulations, and contributing to the development and maintenance of policy manuals and job descriptions. Additionally, the position supports the salary schedule, onboarding processes, employee counseling, transfer requests, and works closely with school principals and supervisors on personnel matters. The role also involves supporting substitute recruitment, hiring, training, and compliance auditing, as well as assisting with investigations of personnel issues and employee-related matters, including consultation with the Board attorney. This position is subject to the Students First Act of 2011 and may be filled by transfer of a qualified internal applicant. Credit toward tenure may be affected by the hire date.

Requirements

Bachelor's degree from an accredited college or university in public administration, business administration, human resource management, or a Master’s Degree in Educational Administration.
A minimum of three (3) years successful experience in public administration, business administration, human resource management, or school administration.
Valid Alabama Driver’s License.
Knowledge of personnel and employee laws, policies, rules, and regulations.
Ability to exercise objective professional judgment.
Skills in public relations and problem-solving.
Strong organizational, communication, and interpersonal skills.
Skills in recruitment, selection, assignment, evaluation, and retention of personnel.
Physical mobility and visual acuity to investigate personnel problems at on-site work locations.

Nice To Haves

Master’s Degree in Educational Administration
Educational Leadership and/or Administration Certificate
Maintain membership and participate in professional Personnel/ HR organizations such as CLAS, AASPA, and AASBO.
Participate in all ALSDE certification trainings

Responsibilities

Coordinates and supervises the recruitment, selection, induction, evaluation, and retention of personnel and substitutes for the school system.
Coordinates with the Director of Personnel and the Chief School Financial Officer for the budgeting of all full and part-time personnel.
Maintains an updated application file of prospective candidates for all teaching, substituting, administrative, supervisory, and support positions.
Screens and processes applications of candidates and substitutes in accordance with the Board's Policy for the employment of personnel.
Reviews with the Director of Personnel the Superintendent’s recommendations for submission to the Board.
Assists with establishing and maintaining a comprehensive, efficient, accurate, and current system for employee personnel records of the school district.
Assists with preparing and maintaining statistical information on all personnel, and submits the necessary statistical reports to the Board, Alabama State Department of Education, and the Equal Employment Opportunity Commission.
Keeps abreast of governmental statutes, regulations, and rules relating to personnel administration and advises interested parties of the provisions of the law.
Assists with research pertaining to personnel, studies of staff characteristics, professional standards, and other pertinent projects.
Assists with coordinating the development and maintenance of a current policy manual for the school system and interprets existing polices and regulations to the staff.
Assists with the development of job descriptions for new staff positions and assists with coordinating the periodic review and revision of existing job descriptions.
Assists with coordinating the development and maintenance of the school system’s salary schedule.
Supports the work of the Policy Review Committee.
Assists with coordinating onboarding for new employees.
Counsels with any employee who is referred by his/her supervisor and/or who voluntarily requests an appointment.
Assists with receiving, reviewing, and processing requests for transfers in accordance with Board policy.
Works directly with each school principal and/or supervisor on all matters relating to personnel.
Supports review, recruitment, hiring, and assists in interviewing, training, and onboarding of substitutes.
Assists with facilitating Principal/AP observations/documentation of substitutes.
Assists with compliance auditing of personnel files.
Assists with the investigation of personnel matters directly related to job performance and employment suitability.
Assists the Director of Personnel with employee-related matters, including consultation with the Board attorney regarding job performance, procedures, and policies.
Performs other duties and assignments as assigned by the supervisor.