Coordinator, People, Engagement, and Learning

MakeWay

10d • Remote

About The Position

MakeWay’s People, Engagement, and Learning (PEL) team is looking for a People, Engagement, and Learning Coordinator who enjoys creating positive experiences for others while helping things run smoothly behind the scenes. Reporting to our Manager of People, Engagement, and Learning and as a member of a collaborative team, you will support the day-to-day administration of people operations processes across the employee lifecycle, ensuring that they are organized, thoughtful, and relational. You’ll also contribute to HR projects, research, and continuous improvement initiatives that support both MakeWay Foundation (MWF) and MakeWay Charitable Society (MWCS). As the team’s priorities naturally shift throughout the year, you’ll have the opportunity to move between recurring HR administration tasks, employee lifecycle coordination, project work, and emerging team needs, bringing adaptability and a collaborative approach to all areas.

Requirements

• Post-secondary education in Human Resources or a related field, or equivalent experience.
• 1-3 years of experience in an HR administrative role.
• Experience coordinating recruitment, onboarding and offboarding, and employee lifecycle processes.
• Proficiency in Microsoft Office Suite or similar tools.
• Familiarity with HRIS, applicant tracking systems, learning management systems and digital filing systems such as Dayforce, Atlas, SharePoint and Box.
• Organization & Attention to Detail: You bring strong organizational skills and attention to detail to your work, helping to ensure people processes, records, and communications are accurate and thoughtful.
• Adaptability & Initiative: You approach changing priorities with adaptability and a solutions-focused mindset and proactively look for ways to improve processes.
• Equity-centered Approach: You demonstrate a commitment to justice, equity, diversity, and inclusion (JEDI), and approach your work with humility, curiosity, and an appreciation for diverse lived experiences and perspectives.
• Collaboration: You build collaborative relationships within your team and across teams, working with care and relationality to support shared goals.
• Confidentiality & Professionalism: You handle sensitive information with care, discretion, and professionalism, and demonstrate good judgment when supporting employees and people-related processes.

Nice To Haves

• Familiarity with employment standards legislation and HR compliance.
• Experience working in a nonprofit or mission-driven environment.
• HR designation or working toward a designation (e.g. CPHR or CHRP)
• Experience with volunteer coordination and knowledge of volunteer management best practices.

Responsibilities

• Support with drafting employment contracts, offer letters, and contract amendments for a team of 200+ employees across MWF and MWCS.
• Maintain employee records and ensure HR documents are organized, up-to-date, and filed appropriately.
• Assist with HR audits (e.g. volunteer programs), reporting, and documentation reviews as needed.
• Support with HR related research to contribute to policy development and process improvements.
• Coordinate operational aspects of employee lifecycle processes, including recruitment, (pre)onboarding, re-integration, and offboarding for MWF, in collaboration with hiring teams and managers.
• Support recruitment processes as hiring needs arise, including: Posting job advertisements, Scheduling interviews, Communicating with candidates throughout the recruitment process, Preparing and sending candidate surveys, Coordinating compensation invoices for candidates, Maintaining accurate and up-to-date applicant files and records.
• Prepare and distribute new hire surveys and mandatory legislative training courses.
• Support the Sr. Manager of Learning and Wellbeing and Sr. Manager of People, Engagement, and Learning with coordination and administration as needed.

Benefits

• Comprehensive employer-paid extended health, vision, and dental benefits package, including an annual $300 Health Spending Account starting on your first day of employment.
• Year-end RRSP contribution.
• Pregnancy and Parental/Adoption Leave top up (subject to eligibility).
• Three weeks’ vacation plus statutory holidays. MakeWay has implemented a Substitution Statutory Holiday policy which allows employees the flexibility to substitute another day for a statutory holiday.
• Winter office closure and 9-day summer fortnight program.
• 10 sick and personal days.
• Flexible work environment with remote working.
• An Indigenous Employees Network.
• Committed colleagues and a culture of collaboration, caring, and learning.
• High level of responsibility and autonomy.
• Opportunities and support for professional learning and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree