Coordinator or Assistant Director of Human Resources - Recruitment - Wittenberg University

Wittenberg University•Springfield, OH

65d•Onsite

About The Position

Wittenberg University is seeking a Coordinator or Assistant Director of Human Resources, with a specialization in employee recruitment. This individual is responsible for all activities supporting the recruitment and employee life cycle function and onboarding, offboarding, and transfer processes related to applicants and employees. This person serves as a backup resource providing assistance to the HR team in various services and functions of the team. This is a full-time, exempt (salaried), 12-month position, reporting to the Director of Human Resources. Essential functions include but are not limited to: Serves as the primary HR staff member responsible for activities supporting the recruitment, screening, and referral of applicants to the university. Posts all approved jobs to ATS and coordinates the placement of advertisements. Establishes and maintains relationships with external agencies and recruiting sources; represents Wittenberg at occasional job fairs and/or hiring events. Develops and trains university employees on appropriate recruitment processes and serves on hiring teams throughout the process to ensure processes and procedures are followed. Collects, manages, and reports on data related to employee recruitment and retention efforts, including but not limited to time-to-fill, turnover, expenses, collection and retention of recruiting records, etc. Oversees the activities of the employee transfer process. Serves as a primary resource for various HR services and functions including but not limited to: onboarding, offboarding, employee retention, and other employee lifecycle processes. Serves as a backup resource to provide assistance to the team by cross training in various HR services and functions including but not limited to: training, benefits, policy and procedure documentation, special projects, performance management, etc. Assists HR leadership with scheduling and communication process related to "HR with HR" stay interviews. Assists with coordination of all special events including but not limited to wellness initiatives, employee service awards, employee picnic, etc. Coordinates and conducts research related to recruiting compliance issues, policy and process evaluation and development, and appropriate metrics related to HR recruiting functions. Develops forms and workflows for HR recruiting processes; collaborate with hiring supervisors on Request to Fill and Request to Hire processes. Manages Graduate Assistant recruitment, hiring, and onboarding processes. Assists with HR efforts to comply with recruiting record retention process and files. Serves as a backup to the Payroll Coordinator role. Keeps current with HR industry trends related to recruiting and recommend new policies and modifications to current recruiting policies, procedures and programs that will enhance compliance efforts or improve the applicant experience. Performs general and administrative HR duties in support of the overall department including but not limited to participation in the identification of process improvements, cost saving efforts, and other methods to improve efficiency and effectiveness of the department as a whole. Perform other relevant duties or special projects as assigned.

Requirements

Bachelor's degree and 2-3 years' related experience OR a combination of education and related experience (minimum 4 years).
Experience with Hirezon Interview Exchange or other ATS.
Working knowledge and experience using Microsoft Office software, specifically proficient in the use of Teams, Word, and Excel.
Excellent communication skills, both verbal and written.
Excellent organizational and time management skills.
Ability to work effectively with staff and faculty at all levels.
Ability to meet deadlines and exercise sound judgment and discretion.
Ability to manage frequently-changing priorities and work under pressure.
Ability to maintain strict confidentiality.
Willingness and ability to speak and present information to potential applicants, the campus community, external stakeholders as appropriate for training, development or open communication needs.
Ability to work independently and in team environments.
Ability to work with sometimes tense circumstances related to individual or groups of employees.
Ability to work in a typical office environment with ability to adapt to different meeting spaces as needed to perform essential duties of position.
Ability to utilize office equipment including computer, phone, copier/scanner and relevant applications.
Ability to transport/lift up to 30 lbs with or without assistance (i.e. personnel records).
Ability to be stationary but also navigate various campus buildings and grounds as needed.
Ability to appropriately sort and file documentation.
Ability to travel occasionally for career fairs. A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures. If license is from out of state, successful candidate will need to obtain a valid Ohio driver's license within 30 days of hire date.

Responsibilities

Serves as the primary HR staff member responsible for activities supporting the recruitment, screening, and referral of applicants to the university.
Posts all approved jobs to ATS and coordinates the placement of advertisements.
Establishes and maintains relationships with external agencies and recruiting sources; represents Wittenberg at occasional job fairs and/or hiring events.
Develops and trains university employees on appropriate recruitment processes and serves on hiring teams throughout the process to ensure processes and procedures are followed.
Collects, manages, and reports on data related to employee recruitment and retention efforts, including but not limited to time-to-fill, turnover, expenses, collection and retention of recruiting records, etc.
Oversees the activities of the employee transfer process.
Serves as a primary resource for various HR services and functions including but not limited to: onboarding, offboarding, employee retention, and other employee lifecycle processes.
Serves as a backup resource to provide assistance to the team by cross training in various HR services and functions including but not limited to: training, benefits, policy and procedure documentation, special projects, performance management, etc.
Assists HR leadership with scheduling and communication process related to "HR with HR" stay interviews.
Assists with coordination of all special events including but not limited to wellness initiatives, employee service awards, employee picnic, etc.
Coordinates and conducts research related to recruiting compliance issues, policy and process evaluation and development, and appropriate metrics related to HR recruiting functions.
Develops forms and workflows for HR recruiting processes; collaborate with hiring supervisors on Request to Fill and Request to Hire processes.
Manages Graduate Assistant recruitment, hiring, and onboarding processes.
Assists with HR efforts to comply with recruiting record retention process and files.
Serves as a backup to the Payroll Coordinator role.
Keeps current with HR industry trends related to recruiting and recommend new policies and modifications to current recruiting policies, procedures and programs that will enhance compliance efforts or improve the applicant experience.
Performs general and administrative HR duties in support of the overall department including but not limited to participation in the identification of process improvements, cost saving efforts, and other methods to improve efficiency and effectiveness of the department as a whole.
Perform other relevant duties or special projects as assigned.