Coordinator, Operations Support
About The Position
The Operations Support Coordinator will perform invoicing, accounts payable (including the resolution of bad debts), and data reporting functions for various projects in a timely manner. The person in this role will also assist with the development, maintenance, and distribution of documents—such as standard operating procedures (SOPs), best practices, and templates—using a shared drive or a SharePoint site. Creates and delivers reports and invoices in a timely manner and in the required format Effectively manage data in Oracle and the project planning database Engage with internal and external stakeholders to help troubleshoot issues with the systems, and effectively perform quality assurance checks on laboratory and field data Manages and submits invoices from vendors Manages vendor relationships Monitors and mitigates bad debt, working closely with accounts payable Develops, delivers, maintains, and stores Standard Operating Procedures Maintains inventory and order supplies, consumables, and equipment Performs other duties as assigned
Requirements
- Associate degree in business, sciences, or related field OR equivalent combination of education and experience
- Minimum 1 year of experience in Business, Accounting, Accounts Payable, Procurement, or related field
- Advanced computer skills in Microsoft Office suite required
Nice To Haves
- Associate or Bachelor’s degree in Business Administration, or related field. Degrees in other fields will also be considered, or equivalent work experience
- 2 years of experience in Business, Accounting, Accounts Payable, Procurement, or related field
- Advanced experience with Oracle preferred
Responsibilities
- invoicing
- accounts payable (including the resolution of bad debts)
- data reporting functions
- assist with the development, maintenance, and distribution of documents—such as standard operating procedures (SOPs), best practices, and templates
- creates and delivers reports and invoices
- manage data in Oracle and the project planning database
- troubleshoot issues with the systems
- quality assurance checks on laboratory and field data
- manages and submits invoices from vendors
- manages vendor relationships
- monitors and mitigates bad debt
- develops, delivers, maintains, and stores Standard Operating Procedures
- maintains inventory and order supplies, consumables, and equipment
- performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
