Coordinator, Operations & Relocation

Canadian National Institute for the Blind • Toronto, ON

1d • CA$23 - CA$29 • Onsite

About The Position

The Coordinator, Operations and Relocation provides flexible, hands-on support during the Smartlife warehouse and Beyond Print production move. The position helps maintain day-to-day service by completing routine operational, production-support and administrative tasks. The role works across move-related work areas as priorities change. Responsibilities include move preparation, packing and labelling, inventory and records support, basic administrative support, setup of the new spaces, and follow-up after relocation.

Requirements

• Strong organization and attention to detail, with the ability to label, track, locate and reconcile a high volume of files, materials, stock and equipment.
• Ability to shift between warehouse, production-support, administrative and move-related tasks while maintaining accuracy and meeting daily priorities.
• Basic computer skills, including email, shared documents, spreadsheets, data entry and electronic tracking systems.
• Clear verbal and written communication skills and the ability to work cooperatively with staff, vendors and service providers.
• Sound judgment regarding privacy, confidentiality, records handling, inventory control and escalation of risks or exceptions.
• Ability to follow written procedures, checklists, production instructions, packing plans and health-and-safety requirements.
• Commitment to accessibility, inclusion, respectful service and creating organized workspaces that can be used safely by employees with diverse access needs.
• Secondary school diploma or equivalent experience.

Nice To Haves

• Familiarity with warehouse, shipping, production, records-management or move-coordination practices is an asset.
• Previous experience in warehouse operations, production support, logistics, office administration, records organization, facilities moves or a comparable role is preferred.
• Experience working in an environment with confidential records, inventory, production deadlines or client-service responsibilities is an asset.
• Training or experience related to accessibility, inclusive service, safe material handling, workplace safety or inventory systems is an asset.
• Any required equipment certification must be completed before operating that equipment.

Responsibilities

• Provide operational support to SmartLife, Beyond Print, and other departments staff as needed to ensure the effective delivery of services and day-to-day operations.
• Maintain accurate inventories, move lists, status trackers and file-location records for stock, supplies, furniture, equipment, completed tasks, outstanding issues and items requiring management review.
• Sort, label, pack, seal and stage items using approved room, department, contents, priority and destination labels.
• Help staff organize historical files and materials by preparing boxes, labels, file lists and temporary work areas; scan, copy, rename or refile documents when directed.
• Protect confidential, client, financial and production records throughout handling and transport, and immediately flag records that require secure storage, retention review or approved destruction.
• Identify damaged, duplicate, obsolete or unidentified items for staff review; do not independently discard records, equipment, stock or production masters.
• Coordinate the movement of packed items within the site and support movers.
• Assist with unpacking, shelving, organizing supplies, arranging work areas, reconnecting non-technical equipment and confirming that required materials are available in the new spaces.
• Support post-move follow-up by locating missing items, correcting labels, updating inventories, organizing supplies and reporting damaged equipment, stock or files.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED