Coordinator of University Events

High Point University•High Point, NC

About The Position

The High Point University Coordinator of University Events plans, implements and directs University events and some aspects of other events assigned by the Vice President for University Events. This position assists the Vice President for University Events in planning and implementing major University events.

Requirements

Bachelor’s degree required
A minimum of two years of related experience, an equivalent combination of education and experience
Effective written and oral communication skills; strong interpersonal skills
Proficiency in Word, Excel, PowerPoint and the Internet
Ability to supervise
Ability to organize workflow and coordinate activities
Unmatched attention to detail and organizational skills
Ability to perform under stressful situations
Ability to work flexible schedule including late night and weekend hours
Ability to perform moderate physical work
Creativity and marketing skills
Ability to manage and train our University Partners (Hospitality, Security, Campus Enhancement) and Student workers

Responsibilities

Assists in planning, implementing and directing University events including donor lunch and dinner events, special events for the office of the President, summer programs, community and cultural events
Plans, implements and directs special University conferences, symposia, and other events that may be initiated by other departments
Works closely with staff of the President’s Office, Institutional Advancement, Student Life and other appropriate offices to plan, coordinate and implement such events
Assists with planning and implementing major University events such as Commencement, opening Convocation, Family weekends, dinners, donor lunches, cultural events, special events for the office of the President, groundbreakings, dedications, board of trustee meetings, etc.
Develops creative ideas to maximize the effectiveness and impact of events consistent with the overall objectives of the university
Administration responsibilities including but not limited to invoicing, billing, maintaining budgets, ordering supplies and executing vendor contracts.
Assesses, analyzes, monitors and evaluates all University events to assure that objectives are met and to provide a continual means of improvement and enhancement
Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc.)
Supervises Campus Enhancement team to schedule event setups and breakdowns, and other maintenance/housekeeping issues
Supervises the Hospitality Team to order all food requests and day of food service execution.
Supervises HPU Police, Security and Transportation on directional support, parking and transportation requests and day of execution
Supervises student workers and event volunteers. This includes hiring, disciplining, scheduling, training, assigning work and ensuring completion of assigned responsibilities
Maintains a positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers
Maintains a professional image by following dress code
Other duties as assigned