Events Coordinator

Wrapbook

1d•Remote

About The Position

Wrapbook is seeking an Events Coordinator to help create engaging experiences that connect prospects, clients, and partners with our platform. This role will focus on in-person events—including happy hours, VIP experiences, and conferences—that generate leads, build relationships, and strengthen client loyalty. As part of the Marketing team and reporting to the Manager of Events & Partnerships, you’ll collaborate closely with Sales, Client Operations, and other internal stakeholders to bring events to life. You’ll be the go-to person for coordinating logistics, managing communications, and ensuring every detail runs smoothly. This is an exciting opportunity for someone who is highly organized, thrives in a fast-paced environment, and is passionate about creating memorable experiences that drive measurable impact. Preference is for candidates based in Los Angeles, CA, where most in-person events take place.

Requirements

2+ years of experience coordinating events, ideally within SaaS
Demonstrated ability to manage multiple in-person events at different stages of the cycle (pre-production, live execution, and post-event wrap-up), with the capacity to independently lead 3-4 per quarter.
Strong organizational and time-management skills with exceptional attention to detail.
Familiarity with event tools and platforms such as Swoogo (or similar registration platforms), and Asana.
Self-motivated, proactive, and comfortable working independently in a remote environment
Willingness to travel up to 1–2 times per quarter for on-site event support.

Responsibilities

Coordinate logistics for in-person events, including catering, A/V, facilities, swag, and print materials.
Source and manage vendors to support event production.
Attend and support events on-site to ensure seamless execution and resolve issues in real time.
Draft and deploy invitations, confirmations, reminders, and post-event follow-ups across email, landing pages, and other channels.
Schedule and manage prep calls with speakers and partners.
Oversee ongoing communications to ensure stakeholders remain aligned and prepared.
Track and report on event performance, including registration, attendance, attendee feedback, and budget reconciliation.
Provide recommendations to optimize future events and improve ROI.