Coordinator of University Art Collection and Instructor

Elon University • Elon, NC

43d • Onsite

About The Position

The Art Collection Coordinator supports the stewardship, management, and academic integration of Elon University’s Art Collection. This position coordinates daily operations of the collection, ensures proper care and documentation of artworks, and facilitates access for faculty, students, and external partners. In alignment with the teaching mission of the collection, the coordinator collaborates with faculty to integrate objects into coursework and may contribute to instruction of courses or modules consistent with their disciplinary expertise and program needs. The role plays a central part in stewarding donor collections and advancing the Art Collection as a dynamic teaching and learning resource.

Requirements

• Master’s degree in Art, Arts Administration, Art Education, Art History, Museum Studies, Public History, or related field
• Experience in collections management, museum, gallery, or archives environment
• Demonstrated experience in organization, documentation, and project coordination
• Knowledge of museum standards and collections care practices
• Strong organizational and project coordination skills
• Ability to support teaching and student learning in an academic environment
• Strong communication and collaboration skills
• Attention to detail and ability to manage multiple priorities
• Ability to handle, lift, and move artworks safely

Nice To Haves

• Doctorate degree in Art, Arts Administration, Art Education, Art History, Museum Studies, Public History, or related field
• Experience with collections management systems and digital cataloging
• Experience teaching, guest lecturing, or supporting academic instruction
• Experience working with undergraduate students in applied or experiential learning settings

Responsibilities

• Coordinates proper handling, storage, and security of artworks in accordance with professional standards
• Maintains inventory and collection records, including cataloging and condition documentation
• Monitors environmental conditions and identifies conservation needs
• Assists with acquisition, accessioning, and deaccessioning processes
• Maintains and updates the collections database and digital records
• Conducts research on artworks, provenance, and donors
• Photographs and digitizes works for access and documentation
• Collaborates with faculty to integrate the Art Collection into courses across disciplines
• Supports course-based projects, exhibitions, and research using collection objects
• Provides guest lectures, workshops, or instructional modules related to the collection, museum practice, or material culture
• May teach a limited number of courses or course sections, consistent with expertise and institutional need, subject to appropriate approvals
• Supervises and mentors student workers, interns, or course-based project teams
• Assists with planning and installation of exhibitions and displays
• Supports interpretive materials, labels, and educational programming
• Coordinates logistics for object movement, loans, and installations
• Coordinates collection-related projects, timelines, and communications
• Maintains documentation and reporting for collection activities
• Facilitates collaboration with faculty, Advancement, and external partners
• Provides administrative coordination for meetings, scheduling, and project tracking

Benefits

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service.
• After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level