Coordinator of Teacher Credentialing

Newport News Public Schools•Newport News, VA

1d•Onsite

About The Position

This position is responsible for performing administrative, consultative, and technical duties to ensure that employees are properly licensed in accordance with regulations adopted by the Virginia Department of Education. The position interprets regulations, orients employees on licensure requirements/procedures, and evaluates credentials to determine licensure eligibility. It coordinates and oversees the approved Virginia Department of Education Micro-credentialing program. The role acts as the division liaison and collaborates with colleges and universities to provide classes and coursework, as well as serving as a resource for licensure requirements. The Coordinator develops and implements all licensure communications and training, and manages the division’s tuition assistance program.

Requirements

Bachelor’s Degree in education, business or a related field.
Some experience administering and conducting consultative work involving the evaluation of records and maintenance of detailed recordkeeping.
Must possess knowledge of, or the ability to accurately and quickly learn, Virginia Department of Education’s licensure regulations and procedures.
Must possess the ability to interpret and explain licensure regulations; evaluate transcripts/credentials; and determine licensure eligibility.
Must possess the ability to prepare and maintain detailed, technical records and reports.
Must possess skills in the use and operation of personal computers and associated word processing and database software.
Must be proficient in Microsoft Excel, Access and Word.
Must possess excellent organizational, interpersonal, and record keeping skills.
Must possess excellent interpersonal and communication skills.
Must possess the ability to establish and maintain effective working relationships with school applicants, employees, school administrators, the general public, and the Virginia Department of Education.

Nice To Haves

Prior licensure administration experience is preferred.

Responsibilities

Ensures that instructional and administrative school personnel are properly licensed and all licenses are renewed as required by the Virginia Department of Education.
Interprets the Virginia Department of Education’s regulations and school division policies governing teacher licensure for administrative and school personnel.
Orients and counsels employees on requirements and procedures for Virginia teaching licenses.
Reviews transcripts and evaluates credentials to determine initial teaching license eligibility and eligibility for adding endorsements.
Initiates paperwork to process new teaching licenses, renewals, and changes, reviews completed forms, collects fees, and forwards materials to the Virginia Department of Education for evaluation.
Maintains electronic licensure files and records of employees in the school system to include copies of the employee’s original and subsequent licenses.
Maintains a license renewal database, reviews and approves re-licensure report forms, and generates and distributes periodic communication for completing requirements for renewal.
Acts as a liaison between the employee and the Virginia Department of Education regarding licensure regulations and requirements.
Works with the Virginia Department of Education to solidify and oversee a micro-credentialing program for NNPS.
Establishes and oversees a class or course to assist provisional license holders in preparing for the assessments related to licensure.
Collaborates with colleges and universities in their education departments to help future teachers with licensure requirements.
Creates any new programs for licensure related requirements.
Conducts training sessions on licensure requirements for teachers and administrators.
Monitors licensure status of employees to ensure requirements and timelines are fulfilled and sends reminder notices as necessary.
Communicates with principals and other administrators regarding the licensure status of their employees.
Responds to questions from employees and the general public on licensure matters.
Forwards paperwork to the appropriate Human Resources staff for processing advanced degree salary changes of instructional personnel.
Prepares and analyzes various licensure reports as required by the Virginia Department of Education and the school division.
Keeps abreast of current licensure regulations, exam information, develops communication materials and distributes to employees as necessary.
Maintains and updates forms used for processing licenses.
Ensures that licensure information is updated and scanned in appropriate employee records.
Assists with set-up and operation of annual department events and job fairs.
Leads licensure sessions and reviews licensure documents at job fairs with candidates.
Manages the new teacher orientation licensure training induction.
Creates video training materials and maintains the licensure webpage on the NNPS website.
Manages the division’s tuition assistance program including evaluating, recording, and organizing requests for tuition assistance.
Creates reports for dispersal of funds to employees approved for reimbursement.
Models nondiscriminatory practices in all activities.
Performs any other related duties as assigned by the supervisor or other appropriate administrators.