Coordinator of Operations & Special Projects

American Addiction Centers • Park Ridge, IL

1d • $25 - $38 • Onsite

About The Position

This role performs a variety of project management duties to support the Executive Director and Directors by managing executive business matters. The position involves significant discretion and judgment in efficiently and effectively handling action items, reports, and correspondence. The Coordinator will create and review various documents, establish operational plans for projects, analyze reports, conduct meetings, utilize data for performance improvement, and manage multiple projects simultaneously. They will also coordinate action items from meetings, maintain SharePoint sites, and track project performance. Collaboration with Administrative Assistants is key to maximizing efficiency and supporting the Executive Director and Directors' calendars and tasks. The role also involves designing and creating documents using various software.

Requirements

• Bachelor’s degree.
• 3-5 years work experience in a hospital or corporate business.
• Proficient with word processing, spreadsheet, presentation software, database management and calendar programs.
• Highly effective interpersonal communication skills.
• Expert-level written/verbal communication skills.
• Strong organizational skills.
• Strong decision-making ability.
• Extreme attention to detail.

Nice To Haves

• Self-directed, results-oriented and creative.
• Ability to work in a fast-paced changing environment.
• Ability to prioritize independently and respond to multiple simultaneous requests.
• Ability to work under stressful conditions and in difficult situations with a high degree of professionalism, tact and discretion.
• Detailed knowledge of organization’s operations, organizational procedures and personnel.
• Proficiency in business and health care vocabulary to effectively produce projects, reports and presentations on behalf of the Executive Director and Directors and the company.
• Strong time management skills to plan, manage and execute job accountabilities.

Responsibilities

• Creates drafts and a wide variety of finished documents from notes, brief instructions or printed materials. Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammatical usage.
• Establishes and implements operational plans for successful project completion with direction from Leadership team.
• Studies reports received by the Leadership team.; checks and compares with previous reports and other data and bring to the attention of the Leadership team. significant items, changes, errors or omissions; supervise the maintenance of department files keeping correspondence and reports available for reference.
• Conducts meetings on behalf of the Leadership team.to gather information relating to report generation or creation of presentation materials, supporting documents, and project status updates.
• Utilizes data to drive performance, conduct metric-based analysis to identify efficiency/effectiveness maximization strategies.
• Prioritizes to manage multiple projects simultaneously and follows through on tasks in an efficient and timely manner that is observant of crucial deadlines.
• Attends key meetings with the Leadership team., or from their direction, and coordinates the action items, deliverables and follow-up communication to appropriate individuals immediately thereafter.
• Maintains SharePoint sites for key meetings and effectively utilizes sites to increase organization of committees, councils, or projects associated with the sites.
• Tracking and reporting: creates and delivers customized project plans, presentations, and updates ensures timely and effective deployment of implementation plans and measurable returns. Utilizes internal and external data comparative tools to track and monitor block performance. Develops project plans to track and monitor project performance and evaluate progress towards completion.
• Working with the Administrative Assistants dedicated to the Executive Director and Directors, maximizes efficiency, productivity, and the timely completion of projects, meetings, and tasks. Contributes to an environment that is conducive to staff development, job satisfaction and the achievement of team goals.
• Supports Administrative Assistants with calendar/schedule oversight for the Executive Director and Directors.
• Designs and creates documents utilizing PowerPoint, Word, Excel, and other software.

Benefits

• Comprehensive suite of Total Rewards
• Benefits and well-being programs
• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level