Coordinator of Music Engagement (CL9678)

Stetson University • DeLand, FL

13d • Onsite

About The Position

The Coordinator of Music Engagement co-leads music recruitment and enrollment strategy from initial artistic interest through audition, School of Music admission, and transition into the music program, while supporting institutional yield. The position is responsible for Hi-Notes, audition operations, faculty and student engagement, music-specific outreach, talent-scholarship coordination, and analysis of music recruitment activity in collaboration with the Dean. The position works in close partnership with the Assistant Director of Admissions, Music.

Requirements

• Demonstrated excellence in oral and written communication skills producing and presenting information in a concise and compelling manner.
• Ability to work effectively in an entrepreneurial environment committed to high standards of performance and ambitious goals for growth and institutional development.
• Proven ability to work effectively as a member of a team and foster collegial relationships with diverse constituencies, such as faculty, students, alumnae, and staff.
• Knowledge of music degree programs, auditions, artistic admission, talent scholarships, and relationship-centered recruitment.
• Ability to plan and execute complex visits and auditions involving faculty, staff, students, families, facilities, and technology.
• Strategic recruitment, project-management, event-management, communication, and problem-solving skills.
• Ability to collaborate across multiple units, including but not limited to Admissions, Enrollment Operations, Financial Aid, University Marketing, Residential Living and Learning, and the School of Music, while avoiding duplicate outreach.
• Bachelor's degree from a four-year college or university preferred; high school diploma required.
• Must possess current driver license and an insurable driving record through the University’s insurance provider and be willing to travel via various modes of transportation (driving, flying, train travel, etc.).
• Ability to travel and work selected evenings, holidays and weekends during peak recruitment periods.

Nice To Haves

• Master's degree preferred.
• One to three years of experience in music admissions, music recruitment, higher education, student engagement, or related music-centered work.
• Knowledge of music degree programs, audition-based recruitment, and relationship-centered student engagement.
• Experience coordinating auditions, music visits, arts recruitment events, talent scholarships, or specialized yield initiatives.
• Experience with Slate or comparable CRM, data-informed recruitment strategy, and supervision or team coordination.

Responsibilities

• Develop and execute the annual School of Music recruitment and engagement plan in partnership with the Director of Undergraduate Admissions and in coordination with the Assistant Director of Admissions, Music, including the calendar, priority audiences, faculty and student engagement strategy, events, and music-specific communications supporting institutional enrollment goals.
• Oversee Hi-Notes operations, including registration, individualized schedules, student hosts, faculty coordination, visit materials, Slate records, day-of execution, and follow-up.
• Oversee audition operations and the School of Music admission process, including Slate setup, individualized schedules, faculty access and evaluations, rooms, student workers, music-specific communications, coordination and communication of artistic admission decisions, and event-day logistics; partner with Admissions to incorporate appropriate admissions presentations and student and family support.
• Lead music-specific outreach through FMEA, music-focused college fairs, high schools, community music programs, camps, festivals, competitions, and area days; coordinate faculty participation, School of Music participation in university enrollment events, and music recruitment advertising in collaboration with Marketing.
• Create individualized faculty and program experiences through lessons, classes, rehearsals, student hosts, Dean meetings, and related activities.
• Lead School of Music-specific engagement and transition activities that support institutional yield through faculty outreach, talent-scholarship coordination, Dean engagement, music program guidance, and connection to School of Music expectations.
• Analyze music-specific recruitment and engagement data, including Hi-Notes participation, auditions, faculty interactions, artistic admission, and talent-scholarship activity; maintain corresponding Slate records; and share identified music-specific yield risks and engagement opportunities with the Assistant Director of Admissions, Music and the Dean of the School of Music.
• Supervise student workers, manage event resources, maintain a shared recruitment calendar and pipeline review with Admissions, coordinate accepted-student outreach to avoid duplicate messaging, and respond to music-specific questions received through the music admissions inbox in coordination with the Assistant Director of Admissions, Music.

Benefits

• Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED