Coordinator of Industry Safety

Gillette Community College District • Gillette College Technical Education Center, WY

3d • Onsite

About The Position

The coordinator is responsible for the Director of Industry Safety Training. Duties include administrative support, registration of students for the department and grant coordinator duties. Tasks assigned to this person will include, but not limited to, signing students up for classes, creating necessary paperwork for classes, creating invoices to be submitted to the business office, maintaining all department records as per regulation and department policy. This position will be responsible for the accurate registration of all students as per district policy. The coordinator for Industry Safety Training will oversee grant records to ensure all grant documentation complies with district policy and government regulations.

Requirements

• Minimum of two years of full-time secretarial/clerical work, including use of standard office machines, PC-based computers, word processing and spread sheet computer software.
• High school diploma or GED equivalent.
• Possess a valid Class C driver's license.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities.
• Proficient organizing and filing.
• Excellent verbal and written communication.
• Conflict resolution.
• Minimum proficiency level of English, both written and spoken, that will enable them to communicate safely, effectively, and efficiently with students, co-workers, and the public.

Nice To Haves

• Associate’s degree desired.
• Experience dealing with a diverse public; experience working with contractors, miners, and supervisory and management personnel.
• Previous work experience consistent with the position.

Responsibilities

• Process registration and fee collection for MSHA classes as necessary.
• Ensure that all collected funds are directed to the Gillette College Business Office in a timely manner for deposit in the appropriate accounts.
• Oversee grant records to ensure they comply with district policy and federal regulations.
• Maintain grant records in accordance with district policy.
• Perform standard secretarial, reception and office duties, including operation of standard office equipment and PC computer equipment and software.
• Prepare and ensure class folders are accurate and complete for each class taught.
• Schedule all classes for the Industry Safety Training Department and schedule rooms for such training.
• Act as liaison between customer and departmental personnel by enrolling customers for classes, answering questions about class offerings.
• Schedule all adjunct instructors for classes to be taught.
• Create and submit PAF forms to Human Resources for classes taught by adjunct instructors.
• Creating invoices for company sponsored classes and submitting them to the Business office promptly.
• Maintain master training files according to department Standard Operating Procedures and Gillette College requirements.
• Assist Program Manager and Coordinator/Trainers in maintaining equipment, training materials and inventories; ensure that adequate supplies of necessary office supplies are always on hand.
• Organize events for the WY MSHA State program with the consultation of Director and team members.
• Maintain SharePoint files and class calendars.
• Supervise Work-Study assigned student employee (if available).
• Assist Director with developing internal report documents; assist with information gathering for special reports as required.
• Maintain master mailing/contact list from information compiled by Program Manager, coordinators, trainers, and State Mine Inspector’s Office.
• Assist Adjunct trainers as necessary with operation of classroom equipment.
• Assist Director or designee with obtaining locations for training, including locating and arranging for classes at Gillette College, Sheridan College and around the State of Wyoming.
• Perform other duties as assigned.

Benefits

• Gillette Community College District is an equal opportunity institution and as such, does not discriminate on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, disability, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law in admission or access to or treatment or employment in its educational programs or activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED