Coordinator of Fieldwork Administration

Texas Woman’s University•Denton, TX

7d•Onsite

About The Position

Provides direction to students regarding fieldwork through processes of class registration, verifying graduation requirements, and communication with certification and licensing agencies regarding graduates’ qualifications for certification and licensure. Represents the School of Occupational Therapy and the University through routine contacts with current and prospective fieldwork sites. Work is performed under minimal supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

Requirements

Proficient in database management is critical.
Familiarity with File Maker Pro based Fieldwork Clerk Software is essential.
Knowledge of good business practices.
Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
Knowledge of management methods and ability to provide administrative guidance and provide direct training and supervision as needed.
Ability to apply budgeting and fiscal planning techniques within financial constraints.
Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
Ability to respond to emergency situations in a timely manner.
Ability to use a personal computer and other office equipment, including related university software and email.
Valid driver’s license issued by the State of Texas and a safe driving record such as required to attain Driver’s Authorization from the University.
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

Nice To Haves

Knowledge of the profession of occupational therapy and a general knowledge of health care-related clinical training procedures is helpful.

Responsibilities

Monitors data collection, input and manipulation of data for fieldwork database, to include initiating fieldwork groups by center.
Tracks requisite fieldwork forms submissions according to established deadlines.
Serves as assistant to Coordinator, Clinical Education by acting as liaison to multiple clinical supervisors and other agency contact personnel in matters regarding fieldwork placements.
Contacts current and prospective fieldwork sites including follow-up calls to clinical supervisors concerning scheduling; submission of required paperwork, acquisition of requested information.
Pursues no-response situations and updates database information as needed, may include re-establishing contact with new personnel or agency.
Initiates contacts with potential sites to include fact-finding telephone interviews, start-up packets, institution-university agreements, scheduling letters and other information as appropriate to the site and situation.
Tracks non-routine agreements, contacting facility and negotiating changes as appropriate, following through with University General Counsel as needed to ensure agreement is in place prior to student placement.
Assists with planning and arranging for regular continuing education offerings for student supervisors to upgrade their skills as supervisors.
Serves as liaison to student body in matters related to technical aspects of fieldwork process in absence of the Coordinator for Clinical Education.
Coordinates non-fieldwork tasks with assigned fieldwork duties to ensure that priority assignments reach completion by established deadlines.
Intervenes as necessary to maintain satisfactory performance of student assistants relative to fieldwork duties.
Travels occasionally as necessary to assist Clinical Coordinator with responsibilities in Houston and Dallas.
Provides over-site to the half-time staff position employee assigned to work with the Fieldwork Coordinator; to ensure accuracy of database, coordinates joint projects and ensures adherence to routine and seasonal deadlines.
Performs other duties as requested.