Coordinator of Accounts Payable

Jackson R-2 School District•Jackson, MO

About The Position

The primary responsibilities of the Coordinator of Accounts Payable shall be to process accounts payable, and maintain associated vendor and invoice files for the district. Other duties may be assigned . Review, process, and pay all authorized invoices. Ensure timely entry of data to the automated accounting systems. Maintain vendor file including vendor numbers and respond to vendor inquiries regarding payment. Maintain files of paid and unpaid invoices and purchase orders. Assist with the annual audit. Prepare, verify, and distribute checks; file copies. Respond to expenditure questions from district administrators, teachers, and secretaries. Prepare information in response to ad hoc requests for payment histories. Provide expenditure reports for school board. Process payroll vendor checks. Prepare 1099s and distribute them. Train others on purchasing procedures. Maintain a log of district utilities. Maintain district credit cards: Walmart, Sam’s Club, Mastercard, etc.

Requirements

High school graduate or equivalent
2 years accounting/bookkeeping experience

Responsibilities

Review, process, and pay all authorized invoices.
Ensure timely entry of data to the automated accounting systems.
Maintain vendor file including vendor numbers and respond to vendor inquiries regarding payment.
Maintain files of paid and unpaid invoices and purchase orders.
Assist with the annual audit.
Prepare, verify, and distribute checks; file copies.
Respond to expenditure questions from district administrators, teachers, and secretaries.
Prepare information in response to ad hoc requests for payment histories.
Provide expenditure reports for school board.
Process payroll vendor checks.
Prepare 1099s and distribute them.
Train others on purchasing procedures.
Maintain a log of district utilities.
Maintain district credit cards: Walmart, Sam’s Club, Mastercard, etc.