Coordinator, Meetings & Events

Fidelity Investments•Smithfield, RI

2d•$60,000 - $115,000•Onsite

About The Position

This role is a blended position with coordinator responsibilities, supporting multiple members of the M&E Fidelity Shared Services team and managing planning and execution of events. This position will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.

Requirements

Bachelor’s degree or equivalent experience
1-3 years’ experience in event coordination and/or event support.
Strong attention to detail.
Strong communication and collaboration skills.
Cvent Event Management/Database software experience a must.
Ability to multi-task and coordinate between different departments.
Analytical skills and knowledge of data management for events
Fully proficient in Microsoft Excel, Word, and PowerPoint
eReview management and assistance

Nice To Haves

The incumbent must be a true teammate, willing to assume new responsibilities as they may arise, and flexible to work some overtime when required.
The ideal candidate for this role is driven, organized, experienced, and ready to improve their network and skills!

Responsibilities

Create and manage event registration sites in Cvent
Manage registration sites and provide updates to planning teams/program managers
Communicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedback
Plan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production (tent cards, dinner cards, etc.)
Research premium items, negotiate pricing and ship to events as necessary
Invoice management - process invoices and follow up on status of payments
Research and source venues, premiums, speakers and ad hoc requests
On-site support for events as needed
Ensure that feedback from all events is collected, analyzed, and reported to business leads
Collaborate with business units to determine reporting and dashboard requirements in Cvent.