Coordinator, Major Gifts

Phillips Academy•Andover, MA

8h•$27 - $28•Onsite

About The Position

The Office of Academy Resources (OAR) is seeking a Major Gift Coordinator reporting to the Director of Major Gifts. This individual provides administrative support for major gift officers and event coordination for the Major Gifts team.

Requirements

Proficiency in Microsoft 365, Outlook, Word, Excel, PowerPoint, and Publisher.
Database management experience; Salesforce, Raiser's Edge, Agilon, or other fundraising software experience preferred.
Excellent verbal and written communication skills.
Writing and editing skills.
Scheduling, organization, time management, and travel logistics experience.
Ability to prioritize multiple responsibilities and maintain a high level of accuracy and confidentiality.
Self-starter with the ability to work independently and proactively.
Professional and respectful demeanor, strong work ethic, and commitment to customer service.
Ability to collaborate effectively in a team environment and adapt to organizational changes.
Excellent interpersonal skills and attention to detail.

Nice To Haves

Bachelor's degree in a related field preferred.
Experience with CRM systems and fundraising databases preferred.

Responsibilities

Oversee event logistics for private development gatherings, including pulling and managing invite lists, preparing and sending electronic invitations and follow-up communications, and communicating with event vendors, hosts, speakers, and guests.
Manage the Director’s and gift officers’ calendars, including scheduling meetings, coordinating logistics, researching and preparing briefing materials, making travel arrangements, and providing accurate and timely itineraries and materials for donor visits, meetings, and events.
Prepare regular reports on major gift fundraising activities, programmatic initiatives, and gift officer metrics.
Input and maintain data related to interactions with constituents and fundraising activities.
Serve as a key point of contact for the Director and provide backup support for Major Gifts staff as needed.
Assist with briefing documents, letters of intent, proposal materials, and donor correspondence.
Draft memos, letters, emails, and other communications.
Organize vacation and phone coverage for the team.
Prepare travel expense reimbursements.
Maintain office supply inventory and provide general clerical support as required.