Coordinator III

Utah State University•Logan, UT

About The Position

The Coordinator III manages and coordinates multiple travel-related programs and services within Utah State University's Caine School of the Arts. The role supports student travel, visiting artists and scholars, Lyric Repertory Company travel, and affiliated programs. It ensures compliance with university travel policies, provides travel guidance and booking services, and maintains accurate records and communications. The position coordinates the Differential Tuition Student Travel Program, the Visiting Artists and Scholars Series, and Lyric Repertory Company travel. It also advises students and guests on travel arrangements, coordinates related financial documentation and approvals, and provides general administrative support to the Caine School of the Arts.

Requirements

Four years of related work experience; or an associate degree or technical training plus two years of related work experience; or a bachelor's degree in a business field.
Strong knowledge of university travel policies and financial systems.
Ability to manage multiple projects and deadlines simultaneously.
Excellent communication and interpersonal skills.
Attention to detail and accuracy in budget tracking and documentation.
Proficiency in travel research and reservation tools.
Ability to work independently and provide customer-focused service.
Flexibility and discretion when handling urgent or after-hours travel issues.

Nice To Haves

Experience in the arts.
Experience working with students.

Responsibilities

Review student travel proposals for eligibility and accuracy, and guide students through applications, budgeting, and approvals.
Track student travel program budgets, matching funds, and expenses; schedule planning meetings; purchase travel; maintain documentation; recommend program improvements; and update the program website and communications materials.
Collect and submit contract information for visiting artists and scholars, coordinate their airfare, lodging, and ground transportation, and attend planning meetings about travel logistics.
Coordinate and book Lyric Repertory Company travel, determine dates, costs, and accommodations, and prepare and distribute itineraries.
Research travel options, recommend and book arrangements for students and guests, respond to travel inquiries, and provide limited after-hours support for urgent travel changes.
Initiate and submit Travel Authorizations and Travel Reimbursements; review and process travel P-Card purchases at level 10 approval authority; track and reconcile expenses; and submit approval documentation.
Collaborate with the Business Services team on financial documentation and reporting, and stay current with USU travel policies and procedures to advise Caine School constituents.
Maintain records and documentation across programs, assist with other Differential Tuition Program work as workload allows, provide reception desk coverage as needed, and perform other duties assigned by the supervisor.