Coordinator II, Obstetrics and Gynecology Population and Prevention (Bilingual) (Galveston)

UTMB Health•Galveston, TX

1d•Hybrid

About The Position

This position is responsible for managing activities for a project or program focused on Obstetrics and Gynecology Population and Prevention. The role involves planning, directing, and coordinating program activities, ensuring objectives are met within specified priorities, deadlines, and funding. The coordinator will determine program methods, staffing, budget, and resources, assess program status, and implement necessary actions. They will also delegate tasks, provide technical advice, and serve as a subject matter expert. Key duties include confirming patient vaccination status, counseling patients and families on vaccine importance and safety, obtaining informed consent, administering vaccines, and maintaining accurate patient records. The role also involves collaborating with various clinics to ensure vaccination completion, scheduling appointments, and collecting high-quality data for databases and EMR systems. The coordinator will also be responsible for updating patient information, building hospital account records, and ensuring educational materials are current and displayed appropriately. This position requires attending educational sessions, team meetings, and performing other assigned duties.

Requirements

Associate's degree or equivalent
Three years of related experience
Strong Spanish and English-speaking skills

Nice To Haves

Travel to various local area clinics and school districts in other counties may be required.

Responsibilities

Plans, directs, and coordinates activities of a program directly related to management or general business operation.
Ensure the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
Determines methods and procedures for the program, staffing requirements, budget, and resources.
Assess program status and implement appropriate actions.
Delegates activities of support staff.
Provides technical advice to assist in solving problems.
Serves as a resource and subject matter expert.
Adheres to internal controls and reporting structure.
Undergo 2 weeks of training at UTMB Galveston & complete required internal certification.
Confirm patient vaccination status, determine eligibility, and obtain consent.
Counsel patients, parents and adolescents about the importance and safety of the HPV vaccination.
Obtain informed consent for patient’s vaccination.
Record names, hospital record number, address, and phone numbers of patients who receive vaccine in the clinic.
Collect contact information for at least 3 individuals who could reach the patient for tracking purposes.
Provide vaccine to patient, following clinic guidelines.
Chart vaccine provided on EMR.
Determine eligibility for the federal Vaccine for Children Program and Medicaid; instruct families on this benefit, as needed.
Collaborate with UTMB and non-UTMB (county or school) clinics to coordinate vaccination appointments to ensure completion of the vaccine.
Set up phone and text reminders for the family, in their preferred language, for these appointments.
Schedule/reschedule vaccination appointments as needed.
Personally call families to reschedule appointments.
Obtain information from patients/parents on whether they/their child has been vaccinated and where it was received.
Maintain accurate records of all families approached, and number of vaccines received.
Collect high-quality data using patient enrollment forms and EMR systems.
Accurately enter and validate data in an electronic database; using all data collected at UTMB, as well as from ImmTrac.
Accurately update all databases regarding patients on daily basis.
Build Hospital Account Record (HAR) for every follow-up appointment, checking Medicaid eligibility and insurance status.
Check clinic records to update contact information as needed.
Send letters to patients who cannot be reached by telephone.
Attend all educational sessions and maintain sign-in sheets to track attendance.
Assist with pre and post testing of educational sessions.
Monitor CDC information, every year it is changed, make sure that the material used is always up to date.
Work with clinic personnel to display materials on HPV vaccination in the waiting rooms.
Attend weekly team meetings.
Perform other duties as assigned.