Coordinator, Global Operations - Madison, NJ
About The Position
The Coordinator, Global Operations provides administrative support and documentation management for international operations and processes. The role assists Global Operations and leadership teams with data management, including creating and maintaining spreadsheets and updating internal systems on an ad-hoc and scheduled basis. It manages communications on behalf of Global Operations and Servicing teams, maintains distribution lists in the brand communication tool, and edits intranet content to keep information current and accessible. The Coordinator manages the At Your Service global operations inbox and help desk tickets assigned to the Global Operations team’s queue, handles physical mail at the Sotheby’s International Realty office in Madison, NJ, and coordinates monthly and annual internal and external processes with the Global Operations team and external vendors. The role also schedules meetings and creates presentations for the leadership team.
Requirements
- Strong organizational and time-management skills, including the ability to prioritize multiple tasks.
- Ability to adapt to shifting priorities and deadlines.
- Attention to detail and commitment to accuracy and quality.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.
- Proficiency in Google Workplace.
- Ability to adapt quickly to new technologies and platforms.
- Ability to work independently and collaboratively in a fast-paced environment.
Responsibilities
- Provide administrative support and documentation management for international operations and processes.
- Assist Global Operations and leadership teams with data management, including creating and maintaining spreadsheets and updating internal systems on an ad-hoc and scheduled basis.
- Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
- Oversee internal, affiliate, and company-owned distribution lists in the brand communication tool to support accurate and timely global outreach.
- Edit and update Global Operations and Servicing content in the brand intranet tool, keeping information current and accessible.
- Manage the At Your Service global operations inbox by reviewing and responding to inquiries and clearing messages promptly.
- Handle physical mail distribution sent to the Sotheby’s International Realty office in Madison, NJ.
- Coordinate monthly and annual internal and external processes with the Global Operations team and external vendors to ensure timely and accurate execution.
- Manage help desk tickets assigned to the queue overseen by the Global Operations team.
- Schedule meetings as needed.
- Create presentations on behalf of the leadership team.
Benefits
- Medical, dental, and vision benefits.
- Short-term and long-term disability benefits.
- AD&D insurance.
- 401(k) savings plan with company match.
- Paid time off, including holidays, vacation time, and sick time.
- Paid family and paternity leave.
- Life insurance.
- Business travel accident insurance.
- Access to LinkedIn Learning.
- Employee referral program.
- Adoption assistance program.
- Employee assistance program.
- Health and wellness program and incentives.
- Employee discounts.
- Employee Resource Groups.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
