Coordinator, Gift Acceptance

Vanderbilt University•Nashville, TN

1d•Hybrid

About The Position

The Coordinator, Gift Acceptance will provide support to all functions of the Development and Alumni Relations (DAR) Gift Acceptance and Gift Administration teams, with a particular focus on supporting gift agreement drafting and processing, as well as performing accounting tasks in a varied and complex environment exercising a high degree of judgment in selecting and applying guidelines and policy.

Requirements

Bachelor’s degree, or the equivalent, is necessary.
One year of relevant experience, or the equivalent, is required.
Ability to use current computer technology, including proficiency in MS Word and Excel.
Demonstrates a high level of professionalism, diplomacy, and tact in all work efforts.
Ability to exercise good judgment in the handling of confidential information is required.
Possess creative skills that facilitate success in an environment where critical thinking and teamwork are required.
Superior organizational skills, verbal and written communication skills, attention to detail and the ability to articulate the needs, interests and accomplishments of Vanderbilt University required.
This role demands attention to multiple projects and deadlines simultaneously in a high-paced environment that prioritizes flexibility, adaptability, and collegiality.
Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment.

Nice To Haves

Preference will be given to candidates with experience in donor relations, gift agreements, gift entry and development research.
Knowledge of software programs applicable to development, including CRM, is desirable.

Responsibilities

Assist in preparing, reviewing, and finalizing gift agreement documentation in order to ensure proper use of donor gifts.
Oversee use of DocuSign to collect internal and external signatures for gift agreement documentation.
Oversee data entry and records related to new and updated gift agreement documentation.
Maintain and update information in the appropriate databases to ensure accurate and ongoing records.
Carry out research to ensure that donor intent is being realized and donor records are complete.
Support ad hoc projects and requests, including researching and compiling endowed fund information for special projects or requests from DAR colleagues, including department leadership.
In collaboration with Assistant Director, Gift Administration, serve as a key liaison between Gift Acceptance, Donor Relations and Development Officers on matters related to gift agreements and donor intent.
In collaboration with Assistant Director, Gift Administration, this role is committed to training, and ongoing guidance to remain apprised of gift agreement processes and documentation standards.
Continuously compile, review and analyze project outcomes against established goals, objectives and timelines.
Recommend and implement process improvement for programs and services.
Use appropriate resources to effectively and efficiently resolve problems.
Uphold departmental and institutional policies regarding confidential information with particular care in handling sensitive donor and student information.
Work cooperatively with Development and Alumni Relations colleagues and maintain strong and effective working relationships with other university offices.
Perform other duties and responsibilities as assigned.