Coordinator for Student Organizations

Lamar University•Beaumont, TX

43d

About The Position

Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Essential Job Functions Student Organization Advising and Compliance: Advise and train leaders for over 200 student organizations. Ensure compliance with university, state, and federal regulations. Coordinate and design ongoing training for compliance, fiscal responsibility, and risk management. Support new student organizations in meeting guidelines and requirements. Maintain databases, rosters, and key documentation. Provide continuous updates to the Student Organizations webpage. Ensure smooth operation and accessibility for advisors, students, and guests. Training and Development of Student Assistance: Hire, train, and supervise 3-4 student assistants. Provide leadership to ensure alignment with NASPA, ACUI, and CAS standards. Event Planning and Collaboration: Work collaboratively with the Coordinator for Student Engagement on major events. Assist the Associate Director in coordinating, planning, and operating signature campus-wide student events, such as Homecoming, tailgates, involvement fairs, etc. Budget Management: Manage the preparation and execution of the operational budget and maintenance of financial records for assigned accounts. Coordinate student organization financial paperwork, reconciliation, and allocations. Publications and Marketing: Coordinate, prepare, and disseminate publications and marketing materials related to student activities to students, staff, and faculty.

Requirements

Bachelor's degree (Master's degree preferred) from an accredited institution.
Degree should be in student personnel, counseling, business, higher education, or a related field.
1 year of higher education experience related to student involvement, activities, programming, and student organizations.
1 year of higher education experience supervising multiple student-workers simultaneously.
Excellent communication skills, writing skills, organizational skills, and the ability to motivate and manage student employees.
Mature and emotionally intelligent in professional settings, consulting with student organizations, and maintaining professional student relationships.
Possess an understanding of the value of student activities and of the motivation of students who participate in these activities.
The ability to communicate effectively with a wide range of student organizations and campus stakeholders, anticipate problems, reconcile conflicts, and maintain a strong philosophical base for student activities.
Must possess demonstrated experience in event and budget planning.
Ability to work a flexible work schedule, including evenings and weekends as needed.
The ability to travel on behalf of the University will be preferred.
Knowledge and experience using integrated software systems, including but not limited to: CampusGroups (or similar student organization management software), Microsoft Office Suite, Banner, and Adobe Suite (or similar software).
Working experience with Microsoft Office Suite and Adobe Suite.
Great communication skills - including public speaking.
The ability to work autonomously.
Database Management.
Time Management.
Able to lift 25 pounds and perform various physical tasks, including lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Must be able to be active for 6 or more hours during events or programs.

Nice To Haves

Valid Texas driver's license, with no moving traffic violations.

Responsibilities

Advise and train leaders for over 200 student organizations.
Ensure compliance with university, state, and federal regulations.
Coordinate and design ongoing training for compliance, fiscal responsibility, and risk management.
Support new student organizations in meeting guidelines and requirements.
Maintain databases, rosters, and key documentation.
Provide continuous updates to the Student Organizations webpage.
Ensure smooth operation and accessibility for advisors, students, and guests.
Hire, train, and supervise 3-4 student assistants.
Provide leadership to ensure alignment with NASPA, ACUI, and CAS standards.
Work collaboratively with the Coordinator for Student Engagement on major events.
Assist the Associate Director in coordinating, planning, and operating signature campus-wide student events, such as Homecoming, tailgates, involvement fairs, etc.
Manage the preparation and execution of the operational budget and maintenance of financial records for assigned accounts.
Coordinate student organization financial paperwork, reconciliation, and allocations.
Coordinate, prepare, and disseminate publications and marketing materials related to student activities to students, staff, and faculty.