Coordinator, Student Organizations, Leadership and Service

Vanderbilt University•Nashville, TN

4h•Onsite

About The Position

The Coordinator of Student Organizations, Leadership and Service (SOLS) for the Student Affairs division at Vanderbilt University is responsible for assisting with co-curricular learning and development. This role primarily focuses on student organization administration through organizational leadership and organization adviser onboarding, upholding of University policy, and the implementation of best practices in higher education. The individual in this role also supports SOLS with the execution of its signature programs. The Coordinator works with others in the office to develop and implement a comprehensive strategic plan that supports the vision for student leadership and coaching in student affairs. This position is a full-time, exempt, onsite position that is fully benefits eligible. About the Work Unit: Student Organizations, Leadership and Service (SOLS) strives to encourage co-curricular learning and development through intentional student engagement. SOLS connects the campus community by highlighting opportunities for meaningful involvement and helping students engage with tools to help manage and track the co-curricular student experience. We support the mission-driven work of student organizations and seek to equip student leaders with vital skills and resources to make their organizations more effective, inclusive, impactful, and sustainable. Staff in SOLS oversee the registration process for Vanderbilt’s 500+ registered student organizations and provide training and coaching to student leaders. About Student Affairs at Vanderbilt: Student Affairs serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service. Student Affairs at Vanderbilt cultivates vibrant, inclusive communities that foster a student’s sense of belonging and wellbeing through collaborative partnerships, transformative learning experiences, and an accessible and holistic network of resources. We value connection, belonging, compassion, development, and innovation. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priori􀆟es in a higher education environment.

Requirements

Bachelor’s degree is necessary.
At least two years of directly related experience is necessary.
Eagerness to build relationships with students, faculty and staff is necessary.
Excellent oral and written communication skills are necessary.
Ability to handle multiple tasks/events at once is necessary.
Strong organizational and managerial skill set is necessary.
Excellent written communications skills and strong interpersonal skills are necessary.

Nice To Haves

Master’s degree is preferred.
Knowledge of university administration operations is preferred.
Involvement in community, regional and national professional organizations is preferred.
Experience in developing, implementing, and leading training programs and/or serving as a project team leader in workplace development is preferred.
Knowledge of student learning and development concepts/theory is preferred.
Experience with marketing, branding, social media, Canva, Photoshop, and WordPress is preferred.

Responsibilities

Serve as a resource for student organizations and their advisers, including the following services: Developing and executing in-person and asynchronous trainings. Maintaining Student Organization Administration sections of SOLS website. Supporting use of online technology including, but not limited to, Anchor Link, Ideal Logic, WordPress, Oracle, and various University platforms.
Work closely with graduate assistants to communicate relevant information to student leaders through newsletter.
Be knowledgeable of various campus resources to assist in referring students to the proper office/department to address needs that go beyond the SOLS staff.
Student Organization Administration Work closely with Program Manager to review, update and administer annual Registered Student Organization (RSO) Registration via Anchor Link.
Support Student Organization Fund Committee Chairs in annual distribution process of over $2M to student organizations and the management of contingency funding.
Work closely with Graduate Assistant to execute the new organization approval and onboarding process for newly approved RSOs.
Work closely with SOLS and senior leadership annually to review and update RSO-related policies and procedures in the student handbook.
Program Support and Development Coordinate the annual Student Involvement Fair for over 300 student organizations and campus departments.
Work closely with SOLS to plan and execute the RSO Student Leader Training Conference.
Work with the SOLS team to plan and coordinate the Vanderbilt Awards for Leadership Excellence (VALE), Vanderbilt’s premier student leader and student organization recognition experience.
Assist the SOLS team with signature programs as needed (Service Fair, MLK Joint Day of Service).
Collaborate with the Student Centers and Student Affairs Finance Teams to create comprehensive trainings that ensure organization success and University compliance.
Create, develop, execute, and manage initiatives centered around student organization support and success.
Work closely with Graduate Schools that advise student groups to develop and provide trainings specific to Graduate/Professional RSOs.
Assist the Program Manager with reviewing and modifying existing processes and guidelines for supporting student organization activities.
Compile, analyze, and use program data to enable a culture of data driven decision making in all areas of SOLS.
Institutional, Divisional, and Department Administration Contribute to the broader mission and objectives of Student Affairs and the University by serving on divisional and institutional committees, task forces, and working groups.
Actively participate in key divisional initiatives and events, including Move-In Day and all-division meetings and gatherings.
Maintain a working knowledge of relevant university policies, procedures, and systems—such as those related to travel, procurement, expense, and 􀆟me reporting—to ensure effective, compliant, and responsible operations.
Demonstrate a collaborative spirit by supporting divisional colleagues and engaging in efforts that advance shared goals and strategic priorities.
Performs other work-related duties as assigned.