Coordinator for Facilities and Program Support

Baylor University•Waco, TX

5d•Onsite

About The Position

The Campus Recreation Department at Baylor University is seeking a Coordinator for Facilities and Program Support. This position provides leadership and coordination for the department's administrative operations, facility scheduling, risk management processes, and program support services. Responsibilities include overseeing front office operations, managing facility and equipment reservations, supporting departmental communications, and assisting with reporting by collecting, organizing, and formatting operational data. Campus Recreation is a large and dynamic department consisting of 18 full-time staff members and 10 graduate supervisors who oversee five major program areas and nine facilities across multiple locations. This fast-paced environment requires frequent interaction with a diverse range of stakeholders, including students, staff, university leadership, and external partners and vendors.

Requirements

A Bachelor’s degree and three years of relevant experience is required.
All applicants must be currently authorized to work in the United States on a full-time basis.
Experience in Administrative Management
Ability to communicate and work effectively (oral and written)
Ability to manage multiple projects simultaneously
Demonstrated commitment to student development
Experience scheduling multiple spaces
Data collection and reporting experience

Nice To Haves

A Bachelor's degree and five years of experience is preferred.
A combination of education and work experience will be considered in lieu of one another.

Responsibilities

Oversee daily administrative operations of the Campus Recreation office
Coordinate all scheduling and reservations for facilities, fields, specialized activity spaces, the Challenge Course, and departmental vehicles
Manage facility calendars, staff training, and special events
Maintain data collection and reports from three different software programs
Maintain departmental documentation in compliance with university policies and procedures
Ensure compliance with communication regarding risk management policies and procedures at various Campus Recreation venues
Create innovative pathways for operational efficiency in collaboration with the Financial Administrator regarding departmental orders, invoices, and payment
Support departmental personnel policies by assisting program heads with hiring, onboarding, training, scheduling, and performance of student employees (over 250)
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance