Coordinator, Fleet Management

TransCor America • Nashville, TN

1d

About The Position

The Fleet Management Coordinator is responsible for accurately entering, updating, and maintaining vehicle fleet data in the Fleet Maintenance Pro (FMP) system. This role ensures fleet records are current, complete, and organized to support efficient fleet operations, maintenance tracking, and reporting.

Requirements

• High school diploma or GED is required.
• A minimum of one year of administrative, fleet, transportation, or related experience is required.
• Experience with Fleet Maintenance Pro (FMP) or similar fleet management software is required.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook, are required.
• Strong data entry skills are required.
• Exceptional attention to detail is required.
• Excellent organizational and time management abilities are required.
• Effective verbal and written communication skills are required.
• The ability to work independently is essential.
• The ability to manage multiple priorities in a fast-paced environment is essential.
• The ability to maintain accurate and organized records is essential.
• A valid driver's license is required.

Nice To Haves

• An associate's degree in business, logistics, or a related field is preferred.
• Knowledge of fleet operations and vehicle maintenance terminology is preferred.

Responsibilities

• Enter, update, and maintain accurate fleet vehicle records in the Fleet Maintenance Pro (FMP) system.
• Monitor vehicle maintenance schedules, inspections, registrations, licenses, and renewals to ensure compliance.
• Coordinate preventive maintenance and repair appointments with vendors and internal departments.
• Track vehicle utilization, mileage, fuel usage, and maintenance costs.
• Maintain documentation for vehicles, including titles, insurance, warranties, and service records.
• Generate fleet reports and assist with data analysis to support operational decisions.
• Respond to fleet-related inquiries from drivers, managers, and vendors.
• Ensure compliance with company policies and applicable federal, state, and local regulations.
• Assist with vehicle acquisitions, transfers, disposals, and inventory management.
• Perform other fleet administration and clerical duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED