Coordinator, Facilities

Ralph Lauren•High Point, NC

51d

About The Position

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration. Position Summary: This position interacts with all facilities personnel and provides a value added service to the Facilities and Maintenance Department. Supports the department through purchasing parts, organizing and filing paperwork, maintaining phone lists, managing information in CMMS, Ariba, SAP and various financial recap summaries and performing other roles as defined. Essential Duties & Responsibilities As a Coordinator, Facilities and Maintenance responsibilities and typical activities will include, but are not limited to the following: Effectively oversee the inventory module of the order system (vendor parts & services), expedite, track, and close out purchase orders Conduct spare parts inventory accuracy on a quarterly basis campus wide Independently seek out parts from vendors, obtain pricing and place orders. Able to independently research invoice payment status using Ariba/SAP Issue, reconcile and report status monthly for all BPOs (Blanket Purchase Orders) for Facilities and Maintenance Organize and file paperwork as necessary Maintain emergency phone lists Provide accurate financial summaries as requested Assist in analyzing of data by developing reports and graphs Assist with other duties as requested.

Requirements

Ability to communicate effectively with individuals and groups with varied educational, technical, and operational backgrounds
Effective verbal and written communication skills
Understand needs from requests and provide expected deliverables
Provide regular and complete status updates, deliver results on time and on budget
Detail oriented: ensures information and reports delivered are both accurate and timely
Demonstrated attention to detail and organization skills
Accept ownership for decisions made
Self-motivated to seek out work when not busy
Able to carry out directed work with little supervision
Ability to surface issues and follow through to resolution
Strong time management skills
Proficient with multiple software systems, capable of importing into Excel; can link fields from different tables; can calculate new fields in support of analytic needs; can provide concise, organized, and meaningful reports and tools
Strong sense of urgency
Ability to recognize process irregularities and report to your manager
Previous PC experience in Microsoft Office
Knowledge of facility operations

Responsibilities

Effectively oversee the inventory module of the order system (vendor parts & services), expedite, track, and close out purchase orders
Conduct spare parts inventory accuracy on a quarterly basis campus wide
Independently seek out parts from vendors, obtain pricing and place orders. Able to independently research invoice payment status using Ariba/SAP
Issue, reconcile and report status monthly for all BPOs (Blanket Purchase Orders) for Facilities and Maintenance
Organize and file paperwork as necessary
Maintain emergency phone lists
Provide accurate financial summaries as requested
Assist in analyzing of data by developing reports and graphs
Assist with other duties as requested.

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