Coordinator, Facilities & Financial Administration - 1630

aKube Inc•Culver City, CA

44d•$0 - $30•Hybrid

About The Position

This role is responsible for coordinating facilities and financial administration tasks, including budget monitoring, financial close support, payroll processing, job costing, and vendor management. The position requires maintaining financial data across various systems and supporting department managers with financial analysis and special projects.

Requirements

SAP
Ariba
UKG or similar payroll system
Archibus or Facilities Management System
Job Cost Accounting
Budget vs. Actual Analysis
Journal Entries and Accruals
Purchase Requisitions and Purchase Orders
Accounts Payable Processing
Advanced Microsoft Excel
Financial Reporting
Payroll Administration
Bachelor's degree in Business, Finance, Accounting, or related field preferred.
4 to 6+ years of financial, accounting, payroll, or administrative experience.
Experience supporting Facilities, Construction, or Operations teams preferred.
Experience working in union payroll environments is highly desirable.
Strong understanding of accounting principles, budgeting, and job costing.
Advanced Excel skills including reporting, lookups, and data analysis.
Experience with ERP and procurement systems such as SAP, Ariba, UKG, and Archibus.
Ability to manage multiple priorities while maintaining high accuracy.

Nice To Haves

Entertainment or studio operations experience.
Knowledge of facilities maintenance and construction operations.
Experience with TAAS or similar enterprise systems.
Vendor management experience.
Experience supporting capital projects and maintenance operations.

Responsibilities

Monitor departmental budgets and prepare Budget vs. Actual reports with variance analysis.
Support monthly financial close by preparing journal entries, accruals, and reconciliations.
Process union payroll and audit labor hours for accuracy.
Track labor, material, and service costs for job costing.
Prepare billing journals and resolve billing discrepancies.
Process purchase requisitions, purchase orders, invoices, and vendor requests.
Coordinate with Finance, Accounts Payable, vendors, and operational teams.
Maintain financial data across SAP, Ariba, Archibus, UKG, and related systems.
Generate recurring financial and operational reports.
Support department managers with financial analysis and special projects.