Coordinator, Event Logistics & Inventory, University Events & Experience

The University of Texas at Austin • Austin, UT

16d • $50,000 • Onsite

About The Position

About The University of Texas at Austin What starts here changes the world. The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation. Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers. Learn more about UT’s mission and values and leadership . Why Join Texas Development? The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education. Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors. Follow your passion, grow your career and help us change the world . Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services. Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT. Purpose of Position The Coordinator of Event Logistics & Inventory plays a vital role in supporting the University Events & Experience team by ensuring the smooth execution of events through meticulous management of inventory, set-up, strike and logistical operations. This position is responsible for tracking and documenting all assets used for events, coordinating the preparation, staging, and installation of necessary items, and maintaining accurate records to promote accountability and installation of necessary items, and maintaining accurate records to promote accountability and financial stewardship. By overseeing both the movement and condition of inventory, the Coordinator helps guarantee that event setups are efficient, assets are available and in good condition, and all logistical needs are met to create outstanding event experiences for the university community. This is a hand-on, labor-intensive role requiring coordination of multiple set-ups and teardowns across concurrent activities.

Requirements

• Minimum of two years in a similar role.
• Exceptional organizational, interpersonal, and communication skills, with a demonstrated ability to manage competing priorities with discretion and grace.
• Proficiency in Microsoft Office Suite, calendar and project inventory management systems.
• Ability to exercise sound judgement and adapt to shifting demands in a fast-paced environment.
• Enthusiasm for supporting inclusive, high-impact events and experiences that advance the mission of UT Austin.
• Ability to lift 75lbs or more.
• Ability to work nights, weekends, and travel.

Nice To Haves

• Three or more years of experience supporting event logistics and inventory management at a luxury venue or with a luxury vendor.
• Demonstrated ability to collaborate effectively with cross-functional teams and stakeholders.
• Demonstrated proficiency with inventory management software and expertise in process optimization strategies.
• Strong analytical skills and attention to detail in managing complex inventories.
• Ability to proactively identify opportunities for process improvement and implement solutions.
• Knowledge of safety standards and best practices for storage and handling of materials.

Responsibilities

• Document and track all assets used for university events, including movement, condition, destination, and duration.
• Manage inventory prep, staging, restocking, and retrievals to ensure efficient setups and returns.
• Inspect returned assets for damage and coordinate replacements or restocking as necessary.
• Monitor consumable supplies and notify teams to prevent shortages.
• Manage delivery, set-up, installation and strike of event assets/rentals for both on- and off-campus events.
• Conduct monthly inventory audits, maintain organization and safety in storage areas, and dispose of expired items appropriately.
• Mentor and coordinate daily duties of designated student workers and contract workers as assigned.
• Other related duties and functions, as assigned.

Benefits

• The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.
• Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees