Lead Event Coordinator - Events & Weddings

LEAL VINEYARDS•Hollister, CA

3d•$26 - $26

About The Position

Inspired and framed by the natural beauty of the central coast region of California, the Léal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets, including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor, and celebrate all of life's little every day and once-in-a-lifetime special occasions. Position Objective The Lead Event Coordinator will assist with coordinating each event to ensure timelines and details are followed and to ensure guests have a positive and memorable experience while attending any event, at any Léal property. The Lead Event Coordinator will work closely with the sales, Events, Luxe Design, and Facilities teams to develop, manage, direct, and oversee event operations. This position can vary from full-time to part-time throughout the year.

Requirements

Bachelor’s Degree (or in progress) preferred – Hospitality, Marketing, Communications, Event or Meeting Planning – or equivalent experience in the hospitality industry
Customer service-oriented mindset with a focus on exceeding client expectations
Must possess exceptional communication, negotiation, and interpersonal skills, with the ability to build and maintain relationships at all levels
Maintain a professional and polished appearance in adherence with the company dress code
Must have advanced computer skills, including working with the Microsoft Office Suite (including Excel), Aisle Planner, Google Documents, etc.
Excellent organizational, planning, and follow-up skills.
Problem-solving skills and deductive reasoning abilities
Superior verbal communication and written skills required
Must possess and maintain a valid California Food Handler Certificate
Must possess and maintain a current ABC-approved California Responsible Beverage Serving Certification
Must possess and maintain a current California Driver's License with a satisfactory driving record
Will be required to travel to other locations within the portfolio on a frequent basis, including starting your shift at different properties.
Drive company vehicles, including golf carts, at an appropriate speed and with caution.
Ability to work under pressure and remain calm to resolve problems using good judgment
Ability to work cohesively with co-workers as part of a team

Responsibilities

Event Coordination Ensure complete familiarity with the event logistics, working with the sales team to ensure a successful file handoff and communication is done prior to the event
Serve as the main contact for the wedding couple or event hosts and attend to their needs.
Work closely with clients to understand their event requirements and any special requests, and consistently provide exceptional customer service
Coordinate event details and timelines, ensure everyone is in the right location per the event schedule, and ensure events run on time
Coordinate and attend culinary tastings, final walkthroughs, and rehearsals
Ensure banquet staff are adequately prepared for the event, coordinate staffing requirements, and staff briefings
Oversee and direct the banquet serving and banquet set-up staff to ensure all tasks are assigned and executed
Assist with setup and teardown of decorations as needed
Produce details for events (timelines, BEO, layouts)
Communicate with the lead catering staff regarding any special needs
Coordinate event rehearsals – include instruction for ushers, family seating, and wedding party processional and recessional
Coordinate with the Luxe design team, photographer, videographer, DJ, minister, and any additional outside vendors upon arrival to review the event timeline
Maintain high standards for safety and cleanliness in all areas of the property
Maintain proper dining experience, deliver items, fulfill customer needs, remove courses, replenish items, and refill glasses as needed
Communicate any areas of need, problems, and concerns from guests to the General Manager and the Director of Weddings & Event Sales or Director of Hospitality.
Perform all other duties as assigned by management Event Sales
Assist the sales team in identifying and qualifying new business leads
Support the creation and coordination of proposals, presentations, and contracts
Conduct property tours for prospective clients, highlighting the property
Communicate with potential clients, addressing inquiries and facilitating negotiations
Help manage contracts, ensuring alignment with company standards and client expectations
Track sales pipeline progress and update piepdrive CRM system with accurate lead information