Coordinator - Enrollment and Transition, Student Services

Vanderbilt University • Nashville, TN

2d • Onsite

About The Position

This position is responsible for assisting with the overall function of prospective student-athlete recruitment, admissions processes, initial eligibility, orientations, and Bridge programming. It ensures that coaches, new student-athletes, and their families receive comprehensive communication about student-athletes’ transition to Vanderbilt. Additionally, this position will hold responsibilities in Student Services and will support their assigned team(s) in all areas of academics.

Requirements

• A Bachelor’s degree is necessary.
• Organized, detail-oriented, and the ability to work in a fast-paced environment with minimal supervision is necessary.
• Knowledge of NCAA and SEC rules and regulations is necessary.

Nice To Haves

• A Master’s Degree is preferred.
• Previous experience with athletic compliance and/or admission processes is preferred.
• Previous experience with Division I academic counseling is preferred.

Responsibilities

• Serve as the main point of contact for multiple teams in all recruitment, enrollment, and transitions operations.
• Manage any necessary initial academic assessments, Admissions processes, and monitor progress in Slate for all assigned teams. This process applies to all incoming freshmen and incoming undergraduate student-athletes.
• Assist with the graduate level transition process by providing information to the student-athlete about the departments’ admissions process for all assigned teams and serve as the liaison for those graduate programs through the admissions process.
• Assist current student-athletes who will be continuing to a graduate program with applying and transitioning to their new program for all assigned teams.
• Assist with Initial Eligibility Process by tracking student-athlete progress, communicating with coaches, and working closely with the NCAA Eligibility Center and Athletics Compliance.
• Assist coaching staffs of assigned teams with on-campus recruiting process by coordinating and executing presentations and meetings with recruits and families and leading campus tours as requested.
• Serve as the liaison to various university campus offices such as University Admissions, Residential Colleges, University Registrar’s Office, Vanderbilt University Dean’s Offices, and various Graduate Programs.
• Assist with new student programing at all entry points (Fall, Spring, Summer) including Ingram Center Bridge Programming, Family-focused orientation, and Student-Athlete move-in operations.
• Has opportunity to serve as the student services coordinator for multiple Olympic sports teams and support the current student-athletes in all things related to their academic journey.
• Responsible for monitoring academic progress and providing academic counseling and support services as needed.
• Meet regularly with assigned caseload, including weekly meetings with first-year student-athletes as well as those in danger of not meeting good academic standing.
• Report academic progress to coaches and sport administrators.
• Check classes for attendance.
• Assist in tracking student-athletes’ compliance with NCAA academic eligibility and progress towards Vanderbilt University degree requirements.
• Alert professors and/or deans to absences due to university-sanctioned travel to athletic events, medical procedures or illnesses, deaths in the family or other extenuating circumstances that may constitute a missed class.
• Monitor evening study halls as assigned.
• Comply with all NCAA and SEC rules and regulations.
• Work in conjunction with the department’s compliance office to stay current on all rules and regulations to ensure we are operating with the highest level of integrity.
• Collaborate on efforts associated with the goals of Ingram Center for Student-Athlete Success.
• Other duties as assigned by the Assistant Athletic Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level