Coordinator, Department Administration

Goodwin•Boston, MA

1d•$57,000 - $65,000

About The Position

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers. The Coordinator, Department Administration (“Coordinator”) provides administrative and contract management support to Goodwin’s Marketing and Communications Department. Working closely with the Financial Planning & Analysis (“FP&A”) team, the Coordinator also provides administrative and project management support for the department’s budget planning and tracking.

Requirements

BA, BS or equivalent.
1-2 years of experience in marketing, professional services, or finance environment. Effective and professional communication skills.
Excellent project management skills.
Positive attitude with the ability to think objectively and work both independently and within a team.
Ability to manage multiple projects while prioritizing assignments in a deadline-driven environment.
Ability to build rapport with attorneys and other professional staff.
Strong organizational skills with particular attention to detail.
Excellent writing skills.
Strong computer skills, including web-based research, MS Word, PowerPoint and Excel.

Responsibilities

Partners with the Department Administrator to process all department contracts through review and approval via Ironclad.
Partners with the FP&A team on project management support for the department’s budget processes, including forecasting, re-forecasting, and expense tracking; serves as the liaison between the FP&A team and department’s budget owners.
Oversees and reconciles American Express charges and invoices, and ensures timely and accurate processing in alignment with company policies.
Serve as the primary point of contact between internal departments and our in-house invoice processor for invoice submissions and approvals.
Assists in editing and submitting the monthly Goodwin Store report to the FP&A team; ensure data accuracy and timely delivery of store reporting materials.
Maintains and updates the store approver list to reflect current personnel and approval hierarchies.
Working closely with the Department Administrator, supports planning flagship events, including logistics coordination, vendor communication, and materials preparation.