Sales Administration Coordinator

Cleveland Brothers Equipment Co•Lower Paxton Township, PA

About The Position

Cleveland Brothers, the largest Cat® dealer in Pennsylvania, northern West Virginia and western Maryland, has an immediate opportunity for a Sales Administration Coordinator. Primary Responsibilities: Provide administrative support to the Order Fulfillment department and the sales order process. To include getting equipment ready to invoice Daily responsibilities within NAXT, our cloud based ERP system built on Microsoft Dynamics 365. These responsibilities include invoicing projects, sales support opportunities/quotes/contract ID verification, and project management support project kickoff/purchase orders/audits/project closeout Creating new make and model equipment options within NAXT as needed Ordering CAT equipment through CSQ platform for P&E Sales and Rental Teams Organize, assign, and manage CAT correspondence pertaining to updated delivery times, price changes, and audits Routinely updating New Sales tracking and financial metric spreadsheets Scoring serialized units and warranty enrollment communication Working with the Sales, Project Management, Credit, and Finance departments Assisting with resolutions to invoicing, sales, service, parts, or related fields. Assisting with the revenue recognition process Create new prospect accounts within NAXT CE Sales and maintain customer accounts General management of files, documents, and other related sales/project records and answering of phones and other duties as assigned. Skills / Knowledge / Qualifications: NAXT Dynamics 365 experience is preferred Must be organized and detail oriented with the ability to handle multiple tasks Work with limited supervision; possess basic to intermediate accounting knowledge Ability to operate general office equipment Basic knowledge of entire product line Organized and detail oriented with the ability to effectively handle multiple tasks Effective verbal and written communication skills Work efficiently in a fast paced environment Ability to meet deadlines Resolve problems and make sound decisions Ability to learn new systems and processes. Basic / intermediate computer skills and working knowledge of Microsoft Office Mechanical aptitude Demonstrate a positive attitude Ability to maintain high level of confidentiality Ability to work overtime when required. Why Join the Cleveland Brothers Team Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account. Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 29 locations whether you want to move up, or into another division of the company. Stability – Cleveland Brothers has been around for 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul. About Us: Founded in 1948, Cleveland Brothers Equipment Co., Inc., is the exclusive Cat® dealer of western and central Pennsylvania, northern West Virginia and western Maryland, providing new, used and rental equipment, parts and service. Cleveland Brothers supplies a vast variety of solutions and products, including construction machinery, industrial diesel and gas engines and generators, air compressors and boosters, oil and gas machinery and much more, in addition to full truck service for all makes and models. With 29 locations, customers have access to all of the parts and equipment needed to get the job done, backed by industry-leading technicians and staff. For more information, please visit www.ClevelandBrothers.com [http://www.ClevelandBrothers.com]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements

Must be organized and detail oriented with the ability to handle multiple tasks
Work with limited supervision; possess basic to intermediate accounting knowledge
Ability to operate general office equipment
Basic knowledge of entire product line
Organized and detail oriented with the ability to effectively handle multiple tasks
Effective verbal and written communication skills
Work efficiently in a fast paced environment
Ability to meet deadlines
Resolve problems and make sound decisions
Ability to learn new systems and processes.
Basic / intermediate computer skills and working knowledge of Microsoft Office
Mechanical aptitude
Demonstrate a positive attitude
Ability to maintain high level of confidentiality
Ability to work overtime when required.

Nice To Haves

NAXT Dynamics 365 experience is preferred

Responsibilities

Provide administrative support to the Order Fulfillment department and the sales order process.
To include getting equipment ready to invoice
Daily responsibilities within NAXT, our cloud based ERP system built on Microsoft Dynamics 365. These responsibilities include invoicing projects, sales support opportunities/quotes/contract ID verification, and project management support project kickoff/purchase orders/audits/project closeout
Creating new make and model equipment options within NAXT as needed
Ordering CAT equipment through CSQ platform for P&E Sales and Rental Teams
Organize, assign, and manage CAT correspondence pertaining to updated delivery times, price changes, and audits
Routinely updating New Sales tracking and financial metric spreadsheets
Scoring serialized units and warranty enrollment communication
Working with the Sales, Project Management, Credit, and Finance departments
Assisting with resolutions to invoicing, sales, service, parts, or related fields.
Assisting with the revenue recognition process
Create new prospect accounts within NAXT CE Sales and maintain customer accounts
General management of files, documents, and other related sales/project records and answering of phones and other duties as assigned.