Coordinator - Dance

Arts Umbrella•Vancouver, BC

17h•Onsite

About The Position

Arts Umbrella is Canada's leading not-for-profit arts education organization for children and youth with locations in Vancouver and Surrey. Through programs in Art & Design, Dance, and Theatre, Music & Film, we deliver nationally and internationally recognized programs that inspire young people ages 2–22 to live creative, authentic, and courageous lives. Each year, we serve more than 20,000 young people across Metro Vancouver and beyond, with nearly 80% participating at no cost thanks to donor-supported programs, scholarships, and bursaries. Our impact extends far beyond our campuses through partnerships with 135 community locations, including schools, community centers, neighborhood houses, healthcare facilities, and remote Northern communities. Together with our partners and donors, we create meaningful opportunities for young people to find their voice, build resilience, express themselves creatively, and realize their full potential. This commitment to access ensures that financial circumstances are never a barrier to experiencing the transformative power of high-quality arts education. At Arts Umbrella, we believe that access to the arts transforms lives and strengthens communities. Our mission is to be a leader in arts education by building community and delivering profound life experiences through innovation, excellence, and inclusivity. Because art makes us better humans. If you are passionate about making a meaningful difference and want to be part of a collaborative, purpose-driven organization where creativity thrives, we'd love to hear from you. The Opportunity Reporting to the Operations and Productions Manager, Dance the Coordinator provides essential operational support, including the coordination of productions, schedules and other Dance department activities.

Requirements

Completion of a post-secondary degree/diploma.
Post-secondary education in Theatre, Dance, or Performing Arts, or equivalent practical experience
1-2 years of relatable experience.
Strong written and oral communication skills.
Ability to prioritize, think ahead, and work effectively under pressure to meet deadlines in a fast-paced environment.
A keen eye for detail to ensure accuracy in paperwork, logistics, and production-related tasks
Proven experience with MS Office products (Word, Excel, Outlook), Adobe Creative Suite (Photoshop, InDesign, Premiere Pro) and Google Suite (Google Docs, Sheets, Forms).
Proven ability to work in a team.

Nice To Haves

Experience with softwares QLAb, Master Tour, and Tickit an asset.
An understanding of the discipline of dance, including dance production processes, scheduling, and event coordination, would be considered an asset.

Responsibilities

Support dance department productions, including acting as stage manager for in-house performances, and facilitating and communicating production set and props, program information, and lighting and costume elements.
Support department operations through communication, handbook management, and coordination of reference letters, fundraisers, and subscription series.
Provide administrative and student support, including volunteer hour tracking, studio bookings, student assessments, and assistance with faculty/musician substitutions.
Coordinate program logistics such as weekly schedules, including health program and bus schedules, internal theatre bookings, repertoire tracking, photoshoots, and guest/artist communications.
Assist with financial and operational tasks including payroll, visa reconciliation, invoice and receipt processing, department purchases, and ticket/box office management.