Coordinator, Curriculum Management & Evaluation

University of Chicago•Hyde Park, IL

2d•Hybrid

About The Position

The Pritzker School of Medicine (PSOM) seeks a highly professional and detail-oriented administrator to join the curriculum team. This role provides professional support and solves problems for a broad range of operations and activities, and assists in the development and implementation of procedures and policies related to undergraduate medical education. In collaboration with the Director and Assistant Director, supports the daily operations, logistics, and administrative functions of the department to ensure smooth execution of medical school education and continuous quality improvement. Additionally, this position will develop positive and active working relationships with individuals across PSOM and the University of Chicago, including PSOM leadership (faculty deans and staff), faculty course directors, administrative staff, and medical students.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

Bachelor’s degree.
Experience working in higher education, healthcare, academic administration, or a related field strongly preferred.
Experience managing administrative processes strongly preferred.
Project management experience strongly preferred.
Demonstrated ability to follow issues through to solutions.
Commitment to promoting justice, health equity, diversity, and inclusion in the curriculum and within team culture.
Operations and project management skills.
Ability to triage problems through to resolution, solving individually or escalating when appropriately.
Ability to manage multiple priorities and meet deadlines.
Excellent interpersonal skills, including the ability to respond to all constituents with courtesy, maturity, discretion, and diplomacy.
Excellent organizational skills and ability to self-motivate.
Ability to provide a superior level of service to students and faculty.
Ability to maintain a high degree of accuracy with attention to detail.
Ability to work independently and in multidisciplinary teams.
Demonstrated ability to work with faculty and senior staff in a matrixed rather than siloed organization.
Ability to adapt to new technology.
Demonstrated ability to receive and implement feedback in a thoughtful and prompt manner.
Strong written and verbal communication skills; ability to clearly and concisely communicate processes and policies.

Responsibilities

Assists colleagues with event planning and supporting in-person events, including but not limited to Transition to Residency, Senior Scientific, Medical Education Day, Transition to Phase II, Immersion Week, and Orientation.
Executes administrative duties such as filing, typing, copying, copy editing, scanning, etc.
Assists leadership team with drafting and formatting communications and presentations.
Tracks and submits Extra Service Payments (ESPs) as relevant to Phases II and III of the medical school curriculum.
Supports registration & evaluations efforts for Phase III courses.
Supports the medical school’s administration of MedHub.
In support of Phase III director, coordinates logistics of annual Transition to Residency program.
Supports Phase II and Phase III directors as needed.
Schedules standing curriculum committee meetings and manage rosters.
Schedules meetings on behalf of curriculum leadership team members.
Records minutes from standing curriculum committees’ meetings.
Regularly updates curricular information on PSOM website.
Processes payments to vendors for medical school education expenses.
Completes ad hoc projects as assigned.
Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement.
Develops and implements straightforward programming.
Markets student activities programming throughout the year.
Develops and implements protocols for evaluating the effectiveness of programs.
Performs other related work as needed.