Coordinator - Culinary Operations

Reynolds Lake Oconee•Greensboro, GA

5d•Onsite

About The Position

The Coordinator - Culinary Operations plays a crucial role in supporting the Director of Culinary and the entire culinary team. This position involves a wide range of administrative, operational, and communication tasks essential for the smooth functioning of the kitchen and its related activities. The role requires strong organizational skills, proficiency in Microsoft Office and other relevant software, and excellent communication abilities. The coordinator will manage correspondence, maintain records, assist with purchasing and inventory, support event planning, and aid in human resources functions for the culinary department. A key aspect of this role is ensuring confidentiality, accuracy, and adherence to company policies and standards, with a focus on supporting the Director of Culinary and contributing to the overall success of the culinary operations.

Requirements

Minimum 3–5 years of administrative experience in a food and beverage/hospitality environment.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Proficient in timekeeping software.
Proficient in Canva.
Proficient in basic drawing or desktop organizational software.
Excellent verbal and written communication skills.
Strong organizational skills.
Resourcefulness.
Customer service orientation.
Ability to follow directions accurately through completion.
Follow all company safety and training programs.
Report hazards and on-the-job injuries promptly.
Take personal responsibility for safety.

Nice To Haves

Bachelor’s Degree preferred.
Bilingual English/Spanish is a plus.

Responsibilities

Take dictation, record meeting minutes, and manage Director of Culinary correspondence.
Develop and maintain specialized forms, charts, and documents for kitchen activities.
Prepare meeting agendas, distribute documents, and maintain accurate records.
Type, edit, and distribute correspondence, ensuring confidentiality and proper filing.
Maintain office supply inventory for kitchen management and order supplies when approved.
Create and update recipe booklets, prep lists, and other culinary documents.
Assist with labor tracking, budgeting, and processing invoices.
Align property specifications set by the Director of Culinary.
Assist with kitchen design materials, future development projects, and obtain quotes for capital projects and equipment.
Work with accounting for capital projects and their completion.
Maintain physical and computer filing systems and coordinate website updates.
Follow purchasing policies, product specifications, food safety requirements, and receiving procedures.
Assist the Director of Purchasing with vendor communication, product sourcing, price comparisons, and substitutions.
Maintain accurate purchasing records, purchase orders, and vendor information.
Review invoices and purchasing documentation for accuracy and resolve discrepancies.
Communicate product availability, substitutions, shortages, and price changes to culinary leadership and Director of Purchasing.
Place daily purchase orders with approved vendors and monitor order details.
Consolidate and submit daily orders for various culinary products.
Coordinate daily food purchasing needs with Executive Chefs and culinary leadership.
Support daily culinary purchasing activities with the Director of Purchasing.
Organize the Director of Culinary's club event binder (BEOs) and maintain an event calendar.
Enter events into Outlook Calendar.
Order and display Employee of the Quarter plaques; track employee milestones and coordinate recognition efforts.
Update the kitchen information board daily with event communications.
Collaborate with the Director of Culinary and marketing/communications team to create e-blasts, design menus, posters, and promotional materials.
Keep current employee phone lists and schedules accessible.
Assist culinary team with processing status changes, performance reviews, requisitions, and coaching/counseling to HR.
Maintain reports tracking attendance, accidents, and other essential information.
Communicate information to HR.
Assist in the hiring and on-boarding process for culinary team members.
Act as the liaison for international culinary interns, collaborating with HR on housing, transportation, and communication.
Coordinate cultural events and assist with department on-boarding for interns.
Provide other administrative or clerical support as needed.
Adhere to all company policies and uphold Reynolds Lake Oconee Core Values and Service Standards.
Be available to work outside of normal business hours, including weekends and holidays, for club events and meetings.