Coord, Contracts - Onsite

PFG | Performance Good Group

2d • Onsite

About The Position

Under direct supervision, the Coordinator, Contracts carries out clerical aspects of contract and bidding documentation. The role serves as a primary contact for bidding agencies and works closely with sales to communicate bid awards. It also involves professional communication with customers, vendors, and coworkers to ensure questions are answered accurately and promptly. The Coordinator functions as a team member within the department and organization and performs assigned duties to best serve the company.

Requirements

• High school diploma or equivalent.
• Strong communication, analytical, and problem-solving skills.
• Intermediate proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, IF, and NestedIF.
• Maintain confidential pricing information.
• Professional conduct.
• 6–12 months of accounting, administrative, or related experience.

Nice To Haves

• Knowledge of the vendor community.
• Prior experience in finance or pricing.
• 1–2 years of accounting experience.
• CPCM certification preferred.

Responsibilities

• Maintain a log of bids received, delivery, and results; copy bids and distribute them to buyers for pricing; and transfer bids to spreadsheet format when possible for analysis.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with bids, ensure bid requirements are met, and analyze bids for profitability.
• Deliver or arrange delivery and verify delivery.
• Gather bid results and competitor pricing recaps; maintain accurate bid records; check the accuracy of bid results and challenge discrepancies.
• May oversee the creation and maintenance of nutritional catalogs or databases and assist accounts receivable with billing discrepancies.
• Perform other related duties as assigned.
• Communicate bid awards with sales and respond professionally and promptly to customers, vendors, and coworkers.

Benefits

• Competitive pay and benefits.
• Day 1 health and wellness benefits.
• Employee Stock Purchase Plan.
• 401(k) employer matching.
• Education assistance.
• Paid time off.
• Growth opportunities.
• Safe and inclusive working environment with a culture of rewards, recognition, and respect.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED