Coordinator, Compliance Unit/Coordonnatrice, Unité de conformité

World Anti-Doping Agency•Montreal, QC

9d•Onsite

About The Position

The Coordinator, Compliance Unit plays a central operational and administrative role within the Compliance, Rules and Standards department. The position supports the planning, coordination, implementation, and continuous improvement of WADA’s global compliance monitoring and enforcement activities. Working closely with internal departments and external stakeholders, the Coordinator contributes to the effective delivery of compliance initiatives, governance processes, data management practices, and committee operations. The role requires strong organizational capabilities, sound judgment, attention to detail, and the ability to manage multiple priorities in a dynamic international environment. The Coordinator also serves as an important liaison between the Compliance Unit and key internal partners including Information Technology, Data Insights, Communications, Finance, and Legal Affairs to ensure efficient operational support and alignment across projects and strategic initiatives.

Requirements

Bachelor’s degree required, preferably in public administration, or a related field
Strong organizational and coordination skills with the ability to manage multiple priorities and deadlines simultaneously
Demonstrated ability to work effectively in a collaborative and multicultural environment with a wide range of stakeholders
Excellent interpersonal, analytical, and problem-solving skills
Experience drafting reports, correspondence, meeting summaries, and professional documentation
Experience supporting projects, operational processes, or program coordination activities
Strong proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Teams, and Outlook
High level of professionalism, discretion, and attention to detail
Excellent oral and written skills in one of the two WADA official languages (English/French) and very good command of the other official language

Nice To Haves

Knowledge of quality management systems and ISO9001:2015 standards is considered an asset
Experience working in an international organization or global environment is an asset
Familiarity with the international sports environment and anti-doping landscape is considered an advantage
additional languages would be an asset

Responsibilities

Support the operational delivery and ongoing enhancement of WADA’s compliance monitoring and enforcement program in alignment with the World Anti-Doping Code and International Standards
Coordinate activities related to compliance assessments, reporting processes, and follow-up actions involving Code Signatories and relevant stakeholders
Assist in tracking compliance-related deliverables, timelines, and documentation to ensure efficient program execution
Contribute to the development and implementation of internal procedures, workflows, and process improvements within the Compliance Unit
Coordinate all activities related to the maintenance and annual recertification of the ISO9001:2015 certification for WADA’s compliance monitoring program
Monitor quality management processes and support internal audits, corrective actions, and continuous improvement initiatives
Maintain organized records and documentation required for certification and audit purposes
Coordinate logistical and administrative preparations for Compliance Review Committee and Compliance Taskforce meetings, including document distribution, scheduling, and meeting follow-up
Prepare briefing materials, presentations, and supporting documentation for committee activities
Draft when requested action items, and follow-up notes to support effective decision-making and accountability
Collaborate with relevant staff to ensure timely completion of post-meeting deliverables
Serve as a primary point of contact for general compliance-related inquiries and correspondence received through shared communication channels
Coordinate responses and ensure inquiries are directed appropriately and addressed in a timely manner
Support communications and coordination with Code Signatories, external organizations, and internal stakeholders
Assist in the management of the “Other Organizations” category of Code Signatories, including correspondence, fee coordination, onboarding activities, and updates to official records and website information
Liaise with Information Technology and Data Insights teams regarding compliance-related systems, databases, reporting tools, and special projects
Support initiatives aimed at improving information management, document storage practices, operational efficiency, and data accessibility
Coordinate with Communications teams regarding website updates and publication of compliance-related information, where applicable
Ensure accurate maintenance of compliance data, communications and records, development of tracking systems and related documentation
Monitor and coordinate administrative and financial activities associated with Compliance Review Committee operations, including expense tracking and committee member indemnities
Work collaboratively with the Finance Department to ensure accurate processing and reporting of expenditures
Support budgeting, procurement coordination, and operational planning activities as required
Participate in special projects, strategic initiatives, and cross-functional working groups related to compliance and organizational priorities
Provide operational and administrative support to the Director, Compliance, Rules and Standards, the Associate Director, Compliance Unit, Compliance, Rules and Standards and the Compliance Unit management team as needed
Perform other related duties consistent with the scope and responsibilities of the role
Other duties and special projects as requested by the Director, Compliance, Rules and Standards, the Associate Director, Compliance Unit, Compliance, Rules and Standards and the Senior Managers and Managers, Compliance Unit