Coordinator, Communications
About The Position
The Coordinator, Communications will be integral in supporting the Communications team to build awareness and excitement for the Lucas Museum among diverse audiences before and after its opening. Reporting to the Director, Press & Communications, this role is key to coordinating divisional activities, assisting in shaping the institution's reputation and narrative through various projects, including drafting PR materials and managing logistics with internal and external stakeholders. The position requires an excellent communicator and self-starter with strong organizational skills, capable of working effectively in a fast-paced environment with diverse working styles. As a thought partner, the Coordinator will help develop communications initiatives to create a consistent rhythm of external activities, bringing the Lucas Museum to life for the public. The ideal candidate will have proven experience as a coordinator or similar role within a communications and/or marketing team, knowledge of traditional and digital communications and marketing tools, and familiarity with email communications tools and digital asset management. The Coordinator will maintain a deep awareness of divisional activities, facilitating the execution of programmatic goals and operations aligned with the museum's mission, vision, and values. This role offers a significant opportunity to learn about the comprehensive operations of a modern museum's communications team, including messaging, media relations, campaign development, and the fundamentals of launching a new museum.
Requirements
- Associate’s degree in Marketing, Communications, Digital Design, Business, or a related field or 3-5 years related experience in nonprofit, arts, museum, advertising, communications, design, or other relevant industries
- Proven work experience as a coordinator or similar role within a communications and/or marketing team
- Knowledge of traditional and digital communications and marketing tools
- Familiarity with email communications tools and digital asset management
- Broad familiarity with principles of communications and marketing
- Impeccable integrity and ability to maintain confidentiality; excellent judgment
- Excellent verbal and written communications skills
- Excellent organizational skills
- Commitment to accuracy and exceptional attention to detail
- Experience using project management tools like Airtable, Asana, Quickbase, and others
- Expert knowledge of the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience using email marketing platforms (e.g., Mailchimp), maintaining contact databases (CRM systems), and updating website content through a content management system (CMS)
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Work with the Communications team to develop and implement strategies for promoting the museum’s exhibitions, programs, collections, development, and other initiatives
- Coordinate project management across the department to ensure all activities are connected and on track
- Coordinate production schedule for all communications activities and ensure all deliverables are submitted within deadline
- Assist with the creation and distribution of reports about the division’s activities including press coverage, photoshoots, events and more.
- Assist in the creation and distribution of communications and marketing materials, emails, press releases, and event collateral
- Assist in ensuring all communications initiatives are communicated thoroughly internally
- Participate in the execution of programs and events hosted by the museum, including community activations and booths, press events, public programs, photo and video shoots, and more
- Support division staff with operations and administrative logistics, including ordering supplies, facilitating contracts, and liaising with various partner contacts
- Schedule internal and external meetings; send agendas and follow-up emails for division-hosted meetings
- Maintain a centralized archive of print and digital communications
- Track and report on division budget
- Support department level onboarding processes for new staff in partnership with the People & Culture team
- Support activities throughout the division as needed
- Other duties as assigned
Benefits
- An attractive compensation package will be offered
- Commitment to diversity, equity, and inclusion
- Fosters a work environment that is free of discrimination and harassment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
