Coordinator, Communications and Marketing

Clean Power Alliance•Los Angeles, CA

9h•$90,743 - $136,115•Hybrid

About The Position

Clean Power Alliance (CPA) is seeking a detail-oriented, highly motivated, and organized communications professional to join their fast-paced team as Coordinator, Communications and Marketing. This role is crucial for gathering and coordinating content, managing databases and calendars, proofreading materials, generating content for presentations, coordinating meetings, supporting campaign execution, and leading outreach and data analysis for the Green Leader program. The position operates within a culture of open communication, responsibility, and intellectual curiosity, emphasizing trust, collaboration, and mission alignment.

Requirements

Bachelor's degree
Minimum of 2-4 years relevant experience in communications, administration, or project management.
Highly proficient with Microsoft Office Suite, particularly PowerPoint, and advanced knowledge of Excel.
Ability to act with integrity, professionalism, and confidentiality.
Ability to fully own tasks and processes with minimal oversight.
Ability to handle multiple priorities to meet deadlines and escalate key issues.
Excellent organizational, scheduling, and time management skills.
Attention to detail and accuracy.
Ability to work independently on larger, moderately complex projects/assignments.
Proficient with data visualization tools, or related software (i.e. Tableau).
Communicate effectively, orally, and in writing; and the ability to translate complex technical information into non-technical language.
Strong work ethic and comfortable taking initiative/working in a fast-paced environment.
Ability to work well on diverse teams and be highly collaborative.
Must be able to work at a desk and on a computer for prolonged periods.

Nice To Haves

Administrative experience with large teams/departments preferred.
Experience in an organization’s communications environment.
Utilize approved technology and AI tools, as appropriate, to improve efficiency, streamline work processes, and support effective job performance in accordance with CPA guidelines (preferred).

Responsibilities

Coordinate operational tasks including meetings and calendar coordination, ordering, tracking, and storing promotional inventory, and updating and managing databases and tools.
Work with internal teams to ensure customer notices, fact sheets, reports, and other key communications materials and content are accurately produced and delivered on time.
Provide end-to-end event support including researching venues, coordinating event speakers and materials, event invitations and response tracking, event setup and teardown, and post-event reporting and communications.
Coordinate the outreach and enrollment process for customers in promotional programs, including processing enrollments, documenting and improving processes, and communicating with customers about their program enrollment status.
Lead outreach to customers, collaborate with stakeholders, track and analyze program data, and research and implement marketing and promotional tactics for programs like the Green Leader program.
Monitor and evaluate program performance through collaboration with internal departments to ensure consistency and accuracy of data reporting.
Maintain program documentation and outreach materials.
Coordinate the development and distribution process of customer notices, update communications collateral, coordinate translations, and fact-check materials for accuracy.
Serve as a contracts liaison by tracking timelines and assisting in drafting contract content such as scope of work and timelines for deliverables.
Coordinate with internal departments to develop, enhance, and document processes to update or renew contracts.
Organize files, prepare and disseminate correspondence, and assist with document preparation.
Help track timelines and support the coordination of stakeholder and customer communications schedules.
Review project scopes to ensure clarity and consistency and highlight any inconsistencies.
Maintain the Communications and Marketing team’s operational procedures and records by creating, updating, and distributing clear processes.
Coordinate day-to-day tasks for the Communications and Marketing team, ensuring smooth workflow and communications between stakeholders.
Coordinate interactions with internal and external stakeholders.
Research and coordinate opportunities for CPA visibility including award entries, events, and paid media placements.
Perform other duties as assigned.