Coordinator, Clinical Operations - Chilliwack General Hospital

Fraser Health•Chilliwack, BC

1d•Onsite

About The Position

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: Provides organization support for the Clinical Operations related clinical care priorities and regulatory practice related programs/projects. Liaises with applicable internal and external stakeholders, acts as primary contact for the coordination of designated programs/projects, and coordinates the compiling of data/data analysis, processes and related workflow procedures, electronic files and documents, resource/information research, and system improvements.

Requirements

Graduation from a diploma program in administration or related field and three (3) years recent, related experience in a health care environment, or an equivalent combination of education and experience.
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Ability to coordinate and evaluate processes and procedures.
Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with Microsoft Office and website design applications at an intermediate level.
Ability to learn software database applications.
Ability to type 60 wpm.
Ability to plan, organize, problem solve, analyze and prioritize work.
Ability to work both independently and as part of team, show initiative, take direction, and be receptive to feedback.
Strong attention to detail.
Physical ability to perform the duties of the position.

Responsibilities

Coordinates and provides organization support for the department including data review/analysis, database coordination, and clinical care priorities and regulatory practice related programs/projects; functions as the central point of contact, receives and responds to related queries, prepares and distributes communications, escalates queries to the Manager/designate as appropriate.
Assists in the coordination and evaluation of various programs/projects, evaluates/consolidates data, identifies gaps, maintains schedules/documents, conducting preliminary analysis, and generating/writing summaries, statistical and other related reports.
Liaises with internal stakeholders (e.g. leaders, Patient Care Coordinators, Staffing) in order to resolve issues or clarify details.
Maintains or develops processes for processing/tracking a variety of data/materials. Gathers and compiles data and produces statistical reports.
Provides administrative support including coordinating/scheduling meetings, preparing meeting agendas, materials, and minutes, developing/sending communications, collecting/summarizing resource materials, maintaining electronic files, and preparing/editing/maintaining documents and SharePoint site files.
Organizes workflow, develops and implements work methods and procedures that support the objectives of the programs/projects, determines priorities, resolves day-to-day problems and evaluates operating procedures/processes. Develops and recommends system improvements and implements approved changes.
Maintains budget data including analyzing, reconciling, recommending changes, projecting requirements, and preparing funding transfers and budget submissions. Identifies and provides input into equipment/resource needs.