Coordinator, Business & Legal Affairs

Warner Music•Nashville, TN

7d•Onsite

About The Position

Warner Music Group (WMG) is a global music company with a diverse collective of music makers, music lovers, tech innovators, entrepreneurs, creatives, and team members. WMG is guided by core values of Curiosity, Collaboration, and Commitment. The company is home to a wide range of artists, musicians, and songwriters and is committed to creating a work environment that actively values, appreciates, and respects everyone. WMG encourages applications from people with a wide variety of backgrounds and experiences. The WMG Global Catalog/Rhino Entertainment division is responsible for advancing the legacy of Warner’s iconic artists and optimizing the performance of Warner’s recorded music catalog. The Rhino Business and Legal Affairs team is passionate about music, values hard work, and brings a creative, problem-solving mindset. They focus on innovative deals across recorded music, brand licensing, and ancillary exploitation, working cross-functionally with various departments to structure deals and strengthen artist relationships. They also handle inquiries regarding U.S. catalog repertoire, pre-litigation claims, and litigation in coordination with WMG’s corporate litigation in-house counsel. This role is a key player on the team, supporting the Head of Business & Legal Affairs and other executives within the department. Additionally, this role will handle calendar and scheduling for the CFO, Rhino & Global Catalog. The Coordinator will be the point person for the Business Affairs team, collaborating closely with various departments at WMG and other record labels within the company. Rhino Entertainment is home to iconic musicians such as The Doors, Grateful Dead, Eagles, Led Zeppelin, and Fleetwood Mac. This role offers the opportunity to develop a unique, behind-the-scenes understanding of the Music Industry while supporting a leader in the field.

Requirements

Associate’s or Bachelor’s degree, or equivalent experience.
Exceptional verbal, written, and interpersonal skills, with the emotional intelligence to collaborate effectively across diverse personalities and styles.
Highly organized and thrives in fast-paced environments, with top-tier time management, prioritization, and proofreading skills.
Commitment to confidentiality.
Proactive self-starter capable of working with complete autonomy while remaining a dedicated team player.
Quick learner who embraces new challenges, prioritizes multiple deadlines, and is committed to continuous professional excellence.

Nice To Haves

1–3 years of experience in executive support, office management, or the music industry.
Experience with Google Workspace and collaborative database tools like Airtable.
Proven ability to manage schedules, balance priorities, and streamline workflows for multiple busy leaders simultaneously.
A sharp eye for identifying and resolving issues before they arise, with a natural drive to optimize office processes and procedures.

Responsibilities

Provide high-level administrative support to Business and Legal Affairs executives and the CFO, managing calendars, scheduling meetings, coordinating travel, and planning team events.
Facilitate the end-to-end contract execution process, routing deal memos and agreements for signature, and entering key rights data into WMG’s administration database.
Streamline departmental finances by processing invoices, managing travel and entertainment expenses, setting up new vendors, and handling payments for all agreements.
Handle critical communications, drafting and routing polished internal and external correspondence on behalf of the department.
Maintain organization and security across the team, keeping digital and physical filing systems immaculate while safeguarding confidential information.
Produce presentations, reports, and charts as needed.
Drive operational excellence, collaborating with internal partners (like IT and Office Services), optimizing office workflows, and taking on special projects.