Coordinator, Business and Administrative Services

University of Maryland•College Park, MD

13h•Onsite

About The Position

The Coordinator provides comprehensive administrative support to the Finance Central Office and the Controller's department. This position is responsible for ensuring efficient office operations and delivering high-level executive administrative support while employing best practices. Serving as a key liaison across the Finance Division, the Coordinator manages a high volume and variety of responsibilities that require exceptional organization, sound judgment, discretion, and professionalism. The Coordinator provides administrative support to the Office of the Vice President for Finance and Chief Financial Officer (CFO) and the Controller by managing executive calendars, coordinating meetings and events, arranging travel, preparing correspondence and meeting materials, and responding to inquiries as directed. The position serves as the primary administrative contact for the Finance offices, independently evaluates requests for appropriate resolution or escalation, and provides exceptional customer service to internal and external stakeholders. In addition, the Coordinator supports divisional business operations by coordinating purchase requisitions, processing purchase order amendment requests, and assisting with operational functions such as facilities, parking, telecommunications, and office administration. The position requires the ability to manage multiple priorities, maintain confidentiality, and ensure timely completion of assignments in a fast-paced executive environment.

Requirements

Bachelor’s degree from an accredited college or university
One (1) year of professional secretarial, clerical, coordinator, or administrative experience
Knowledge of clerical and administrative procedures and systems such as filing and record-keeping
Skill in oral and written communication
Skill in the use of Microsoft Office products
Ability to multitask and prioritize assignments

Nice To Haves

Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

Responsibilities

Managing executive calendars
Coordinating meetings and events
Arranging travel
Preparing correspondence and meeting materials
Responding to inquiries as directed
Independently evaluating requests for appropriate resolution or escalation
Providing exceptional customer service to internal and external stakeholders
Coordinating purchase requisitions
Processing purchase order amendment requests
Assisting with operational functions such as facilities, parking, telecommunications, and office administration