Coordinator, Adult Day Programs

AltaPointe Health • Mobile, AL

1d • Onsite

About The Position

The Coordinator, Adult Day Programs is responsible for supervising the operations of Intensive Day Treatment and Rehab Day Treatment programs in both Mobile and Baldwin counties. This role ensures that all program activities comply with state, Medicaid, Joint Commission, Medicare, and other organizational standards. The coordinator leads program planning, development, and implementation, identifies and solves problems, and monitors program contracts and budgets. They also ensure efficient program operation, communicate company and agency changes to staff, and supervise team leaders, therapists, behavioral staff, and drivers. Key responsibilities include approving admissions and extensions of stay, approving treatment plans, monitoring caseloads and staff productivity, ensuring quality services and medical necessity, providing staff training, conducting chart audits, and offering crisis intervention support. The coordinator also facilitates staffing meetings, ensures accurate and timely billing, manages petty cash, maintains supplies, and collaborates with other Alta Pointe programs and external resources. Additionally, the role involves administering personnel functions such as interviewing, screening, training, completing performance evaluations, and promoting a team treatment concept. The coordinator is expected to provide consultation and supervision to staff, seek clinical supervision, and continuously enhance their clinical and leadership skills. They must treat consumers with care, dignity, and compassion, respecting their privacy and confidentiality, while maintaining courteous and cooperative relationships with colleagues and visitors. The role also includes participation in performance improvement activities, committee work, accessing community resources, adhering to policies and procedures, maintaining professional licenses and ethics, and attending relevant workshops.

Requirements

• Master’s degree in a mental health discipline with at least two years post-Master’s experience.
• Knowledge in adult specialty, outlined below, to be attained within six (6) months of employment.
• Knowledge of psychiatric disorders in the adult population
• Knowledge of available community resources
• Knowledge of co-occurring psychiatric and substance abuse issues
• Knowledge of cultural diversity
• Knowledge of behavior management, crisis intervention and interventions common to acute psychotic consumers, as well as, to non-violent crisis intervention practice
• Knowledge of psychiatric rehabilitation principles
• Knowledge of educational methods appropriate to adults with psychiatric disorders
• Knowledge of evidence-based treatment practices and the ability to shape treatment to conform to this research

Nice To Haves

• Licensure – LPC, LCSW, or LMFT preferred.

Responsibilities

• Directs and organizes program activities to include Intensive Day Treatment and Rehab Day Treatment in both Mobile and Baldwin county
• Ensures that all aspects of programs under direct and indirect supervision are conducted in accordance with State, Medicaid, Joint Commission, Medicare, and all other standards associated with the organization.
• Directs and organizes program activities
• Writes program narratives, contracts, procedures and grants on a timely manner, as applicable
• Establishes program goals and objectives that support the organization’s strategic plan
• Assures that program standards and objectives are met
• Leads the program planning, development and implementation
• Identifies problems, evaluates alternatives and implements effective solutions
• Monitors program contracts and budget
• Ensures programs are running efficiently and communicates information to staff regarding policies, procedures, and changes within the company and governing agencies
• Supervises team leaders, therapists, behavioral staff, and drivers to ensure completing job duties as assigned
• Approves admission to Intensive Day Programs and ensures enrollments meet criteria
• Approves Extension of Stay for Intensive Day Program consumers
• Approves Treatment plans
• Monitors case loads and productivity of staff to ensure weekly/biweekly notes are completed per standards, charts closed when applicable.
• Ensures that staff provides quality services that meet medical necessity
• Provides training and education for staff to ensure competency in treatment
• Regularly monitors the documentation of staff to ensure adherence to all governing standards of the organization by completing audits of at least 1 chart per staff member per month; follows up to ensure corrections are completed
• Provides staff coverage for crisis intervention
• Facilitates staffing with Day program staff, outpatient staff, and residential staff
• Ensures billing for all of the programs is completed accurately and submitted in a timely manner
• Maintains petty cash funds
• Ensure supplies are furnished and available for staff to utilize in programs
• Effectively collaborates with other Alta Pointe program coordinators and outside sources
• Interviews and screens applicants when necessary and completes process with HR
• Provides training in the general orientation of the facility, policies and procedures, program operations and specific skill areas
• Completes API daily; approves Company mileage when applicable
• Is knowledgeable and applies personnel policies and procedures on a consistent basis
• Objectively completes employee performance evaluations on supervised staff and routes to Personnel Department on a timely basis
• Promotes concept of treatment teams. Acts as a member of treatment team
• Provides positive and effective leadership
• Provides staff with consultation and supervision as needed, individually or through group staff meetings
• Seeks clinical supervision and consultation as needed
• Accepts and employs suggestions for improvement
• Actively works to enhance clinical and leadership skills
• Treats consumers with care, dignity and compassion
• Respects consumer’s privacy and confidentiality
• Is pleasant and cooperative with others
• Assists consumers and visitors as needed
• Personal values don’t inhibit ability to relate and care for others
• Is sensitive to the consumer’s needs, expectations and individual differences
• Is gentle and calm with consumers and families
• Actively participates in Performance Improvement activities
• Actively participates in AltaPointe committees as required
• Accesses appropriate community resources according to consumer needs
• Follows AltaPointe policies and procedures
• Maintains current license and requirements for renewals (i.e. CEU’s), if applicable, and attends regular workshops and in-services
• Adheres to professional code of ethics

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level