Coordinator/Admissions & Records - District Office (GRANT FUNDED)

Peralta Community College District•Peralta, NM

64d

About The Position

This position is grant funded. Continued employment is contingent upon refunding of the position. Under general direction of the Associate Vice Chancellor, Student Services & Registrar, the Coordinator/Admissions and Records performs professional-level duties in the analysis, evaluation, testing, documentation, research, data compilation, and data analysis in regards to transfer work, transcripts and course equivalences. Performs other duties as assigned.

Requirements

Bachelor's degree from an accredited university or college in Accounting, Business Administration, Public Administration or a related field AND four (4) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis and in the collection, analysis, data research, reporting and presentation of data; Or An equivalent combination of education and qualifying professional experience that would provide the skills, knowledge, and ability needed to fulfill the duties assigned to the position.
Experience in an admission/registrar office in a post-secondary institution evaluating official transcripts and articulating course equivalencies.
Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Nice To Haves

Knowledge of:
Program evaluation techniques and methodology.
Experience using ASSIST, Academic Advising or similar Degree Audit System
Solid understanding of PeopleSoft Course Catalog or similar Course Catalog Systems
Laws, regulations, and guidelines with respect for Admissions and Records regulations.
Current development, standards, methods, and trends, that will demonstrate professional competency in the field of activity.
Experience with program administration in the California Community College system.
Ability to:
Interpret laws and regulations related to the grant/budget process, and apply this knowledge to the performance of daily duties and responsibilities and/or interpret the information to others.
Prepare and maintain accurate records and reports.
Communicate effectively in the oral and written form.
Demonstrate other professional knowledge that may be required to successfully perform in the field of activity.

Responsibilities

Oversee the process for receipt, input and record keeping of all incoming official transcripts using the Electronic Content Management Perceptive system.
Provide functional support and training to end users on the use of the Electronic Content Management (ECM) pertaining to transfer work and course equivalences.
Set up and maintain course equivalences using PeopleSoft, ECM system or other required database systems.
Evaluate incoming transfer coursework for PCCD equivalences (including international, out-of-state and private schools) using ASSIST, College Source and other resources as needed; analyzes and authenticates course level, content and unit values for transfer coursework.
Oversee the posting and awarding of all transfer in credit, test credit and military credit.
Maintain records of course equivalencies and substitutions processed and approved or denied for historical reference.
Evaluate and maintain official records of approved courses for certification of California State University General Education and Intersegmental General Education Transfer Curriculum.
Maintain regular contact with Division Chairs/Administrators concerning equivalences, articulation agreements, student's questions and preliminary transcript equivalencies.
Reviews courses syllabi, course descriptions, college catalogs and other documents to properly evaluate and equate transferred courses
Ensure that transfer credits on student records are reported correctly for end users to evaluate degree/certificate and or financial aid eligibility
Act as a functional lead to communicate updates/changes on course equivalences to college evaluators and others.
Configure transfer credit rules and maintain in PeopleSoft, ECM system or other required database systems.
Analyze current systems; define and propose new or enhanced system functionality, test and maintain updates, patches and fixes.
Develop and maintain process documentation and procedures on transfer work and course equivalences. Ability to interpret federal, state and local regulations and policies.
Participate in articulation and curriculum committees
Facilitate workshops for District/college division representatives, faculty and staff on course equivalences and transfer courses.
Other related duties as assigned

Benefits

Medical, dental, vision, prescription drug insurance coverage
Life insurance of 150% of your income up to $100,000.
Long-term disability coverage.
Employee Assistance Program.
Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
Pre-tax commuting expenses (under IRS code 132)
Tax-deferred plan participation in the 403(b) and 457 plans
Credit union membership
Prepaid legal plan participation
Additional Life Insurance for yourself, spouse or children
Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.