Coordinator, Administrative Program

The University of Utah • Salt Lake, UT

14d

About The Position

The University of Utah seeks a highly motivated, student-centered, and dedicated professional to serve as Coordinator in the Office of Fraternity & Sorority Life. Under the supervision of the Director, the Coordinator will provide assistance and support to the over 100-year-old fraternity and sorority community in the areas of program development, risk management, and promotion of leadership. The Office of Fraternity & Sorority Life is a fast-paced, team-driven environment with many stakeholders. This individual will engage student leaders in the management and direction of operations and programming while helping chapters to fully engage faculty, staff, alumni, and the community in the academic, social, and personal development of their membership. Currently, the University of Utah is home to twenty (20) inter/national fraternities and sororities with approximately 1,800 undergraduate members, composing more than 7% of the undergraduate population. With the support of student leaders who serve on the Panhellenic and lnterfraternity Councils, the fraternity and sorority community hosts annual community-wide events such as New Member Orientation, Greek Week and SongFest, fraternity & sorority recruitment, and a variety of other events and initiatives throughout the year. Additionally, the Office of Fraternity & Sorority Life oversees a Chapter Accreditation Program to drive performance and improvement of chapter operations and member experience. Anticipated Search Timeline ( subject to change ): Priority Deadline – January 8, 2024 Rolling first-round interviews will occur beginning December 11, 2023 Second-Round Interviews – January 22, 2024 – February 2, 2024 Preferred Start Date: March 5, 2024 Start date may be flexible based on availability of selected candidate Please contact Matthew Phister, Director of Fraternity & Sorority Life, at [email protected] About Student Affairs Student Affairs is comprised of over 20 departments and is focused on supporting student well-being and success with the ultimate goal of assisting students in discovering their passion, people, and purpose. To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students. As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners. Student Affairs is committed to grounding our programs, procedures, and policies in the tenets of anti-racism and inclusion. We recognize the continued importance of education and accountability that promote equity and social justice. Our expectation is that all employees are engaged in this work to create a welcoming environment that supports the success of both students and staff and ensures they have the opportunity to be fully incorporated into university life. A generous benefits package is included (see here for a full description of the benefits package): 14.2% employer retirement contribution in addition to employee contributions (automatic and immediately vested) Paid parental leave (in addition to FMLA ) 11 paid holidays per year plus vacation accruals each month Excellent health insurance options that are both affordable and allow access to care through the University of Utah health system Tuition reduction for employees and family members Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans are available Free public transportation pass (see here for more information)

Requirements

• Bachelor’s degree in a related field plus one year of directly related experience or equivalency (one year of education can be substituted for two years of related work experience).
• Demonstrated ability to work independently, analyze, and make decisions related to program content.
• Strong coordination and organizational skills are required to prioritize conflicting deadlines.
• Demonstrated human relations and effective communication skills are also required.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
• Experience and/or interest in presenting and facilitating with a variety of groups including students, faculty/staff, alumni, parents, and community members
• Must be able to work a flexible schedule that may include evenings, nights, and weekends, as needed.

Nice To Haves

• Familiarity with fraternities and sororities; Affiliation with an Inter/National Fraternity/Sorority organization preferred, but not required.

Responsibilities

• Advising & Coaching: Serve as the primary advisor to the lnterfraternity Council ( IFC ), providing officer training, development, and transition support, including best practices related to each position. Oversee IFC -led fraternity recruitment efforts each semester & provide team support to Panhellenic recruitment efforts Coach a portfolio of approximately 4-5 organizations in developing and pursuing organizational goals related to risk reduction and accountability, membership growth and development, organization management & operations, academic program support, university policy, and organizational progress on the Chapter Accreditation Program Direct council publications and presence at New Student & Transfer Orientation, Discover the U, Welcome Week, Get Involved Fairs, and special events throughout the year in collaboration with IFC & Panhellenic Council officers
• Program & Curriculum Development & Facilitation: Oversee council-led programs and initiatives that foster a sense of community among Fraternity/Sorority organizations including Greek Week, Homecoming, and various large-scale community-wide programming. Support planning, facilitation, and evaluation of annual educational programs and initiatives centering on leadership development and/or health and wellness. Programs include chapter officer education, New Member Orientation, Emerging Leader Program, diversity, equity & inclusion education, hazing, alcohol & other drug, and violence prevention programming.
• Partnership Development & Administrative Responsibilities Serve as a liaison to and collaborate with various campus partners such as the Center for Campus Wellness, U Career Success, Student Leadership & Involvement, Union Administration, Housing & Residential Education, Bennion Center for Community Engagement, and the Office of Student Accountability & Support Support the tracking of organizational progress within the Chapter Accreditation Program; Collaborate with organization alumni, advisors, and (inter)national headquarters staff members, as needed Serve on various committees associated with the Office of Fraternity & Sorority Life; also, represent the University of Utah within fraternity and sorority professional associations and organizations through attendance of relevant conferences or training programs to remain current in the field.

Benefits

• 14.2% employer retirement contribution in addition to employee contributions (automatic and immediately vested)
• Paid parental leave (in addition to FMLA )
• 11 paid holidays per year plus vacation accruals each month
• Excellent health insurance options that are both affordable and allow access to care through the University of Utah health system
• Tuition reduction for employees and family members
• Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans are available
• Free public transportation pass

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees