Administrative Program Coordinator

The University of Texas at Austin-posted 3 days ago

Part-time • Entry Level

Onsite • Austin, UT

5,001-10,000 employees

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Dell Medical School is seeking an Administrative Program Coordinator Purpose This is a temporary position expected to end on 08/26/26. The Administrative Program Coordinator supports various programs within the healthcare system, ensuring smooth operations. This role involves administrative support, project management, and coordination of activities. The coordinator works closely with clinical staff, administrative personnel, and external stakeholders.

Manages and coordinates program activities and timelines.
Oversees the preparation and dissemination of program-related documents.
Facilitates communication between departments and external stakeholders.
Provides high-level administrative support to the leadership team.
Manages schedules, appointments, and bookings for executives.
Prepares and processes expense reports and invoices.
Assists in planning, organizing, and managing projects.
Monitors project progress and ensures timely completion.
Coordinates cross-departmental collaboration for project success.
Plans and organizes events, meetings, and conferences.
Manages logistics, including venue booking and catering arrangements.
Ensures events run smoothly and meet organizational objectives.
Ensures compliance with company policies and legal regulations.
Prepares and submits regular reports on program activities and outcomes.
Maintains accurate records and documentation.
Manages CME credits and CoC data in compliance with accreditation standards.
Conduct research and manage data.
Provide insights based on analysis.
Handles confidential patient information and prepares case materials.
Assist in onboarding and training new staff.
Develop training materials.
Manage office supplies and equipment.
Ensure proper maintenance.
Adheres to internal controls and reporting structure.
Performs related duties as required.

Requires a Bachelor's Degree in Business Administration, Healthcare Management, or a related field with at least 3 year(s) of experience in administrative or program coordination experience.
Relevant education and experience may be substituted as appropriate.
Navigate complex structures and manage multiple tasks.
Excellent verbal and written communication.
Plan, execute, and monitor projects effectively.
Ensure precision in documentation and reporting.
Identify and resolve issues effectively.

Master's Degree in Business Administration, Healthcare Management, or a related field with at least 5 year(s) of experience in preferably in healthcare.
Certified Administrative Professional (CAP), Project Management Professional (PMP)

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