Coordinator, Admin Services

San Diego Padres•San Diego, CA

1h•Onsite

About The Position

The Coordinator, Admin Services is primarily responsible for front desk receptionist coverage and general admin support for the Front Office. This position is also responsible for all office supply inventory, stocking of Multi-Purpose Room (MPR) and kitchen pantries throughout the ballpark, and for miscellaneous tasks as needed to support the Front Office.

Requirements

Possess strong communication skills and effectively work well with others in a collaborative, respectful manner
Must have strong customer service skills to deal with all levels of employees and outside vendors
Must have some previous experience with cash handling
Proficient computer skills including experience with MS Office products such as Word, Outlook, and Excel
Must have familiarity with basic office equipment, including copier, fax machine, printer, etc.
Exceptional time management and organizational skills with capacity to handle high volumes of work, multi-task, and maintain a clean and organized workspace
Maintain professional demeanor with a high degree of discretion, integrity, and accountability
Maintain consistent, punctual, and reliable attendance
Must be at least 18 years of age by the start of employment
Must be able to work daily (Monday – Friday), 6 hours per day
Minimum of high school diploma or equivalent required
2 years previous admin or related experience
Must have a valid California driver's license and a clean driving record
Minimum physical requirements: able to lift and transport up to 25 pounds
As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check

Nice To Haves

Bilingual in Spanish a plus

Responsibilities

Serves as the first point of contact for all guests and VIPs entering through the Front Office lobby
Greets guests with a smile, assists them with their requests, and maintains the Daily Visitor Record Keeping system (iPad check-in device)
Operates the Padres switchboard, directs calls and/or answers all customer questions as appropriate
Takes messages when voicemail is not available, pages employees, when necessary, logs Clubhouse calls for MLB and takes messages for players and Clubhouse personnel
Maintains a clean and professional workstation. Ensures Front Office lobby is neat and orderly
Maintains adequate stock of paper goods (towels, napkins, plates, utensils, etc.) and beverages (bottled water, soda, coffee, etc.) for the Multi-Purpose Room and kitchen pantries and replenishes as necessary
Serves as key operator and assists I.T. in maintenance of all photocopy machines and maintains adequate supply of paper
Serves as point-of-contact for vendors for on-site visits (Cintas, Coca-Cola, Junipers, Corodata, First Class Vending, etc.)
Assists with off-site records storage through retrieval and shipment of boxes as requested by People & Culture
Orders and maintains records on office supply purchases, ensuring that the budget is adhered to
Assures that the office supplies are adequately stocked
Runs errands and performs other “odd jobs” as requested
Purchases supplies at Costco, Sam’s Club and Smart & Final, as needed
Oversees the purchasing of sodas, bottled water, coffee, etc.
Assumes other duties and responsibilities as assigned by the Sr. Director, Benefits and Risk Management
Assists People & Culture department with administrative projects, as needed