Coordinator, Academic Programs, Family Medicine

University of Saskatchewan•Saskatoon, SK

4d•CA$53,091 - CA$82,954•Hybrid

About The Position

The Coordinator, Academic Programs provides administrative coordination for postgraduate medical education programs within the Department of Family Medicine. The role supports the operational delivery of residency training programs through coordination of program logistics, committee administration, learner tracking, and accreditation-related activities. Reporting to the Manager, Academic Programs, the Coordinator works closely with the Program Director, Assistant Program Directors, and administrative staff to ensure effective coordination of postgraduate program operations. The Coordinator, Academic Programs supports a provincially distributed postgraduate residency program with training occurring across multiple clinical sites and communities. The role operates in a complex academic environment requiring coordination across program leadership, residents, faculty, and administrative teams. The Coordinator provides administrative support for key program processes including committee coordination, resident data management, scheduling logistics, and program events. The role also supports administrative preparation for accreditation activities and assists with coordination of program initiatives and events. The position requires strong organizational skills, attention to detail, and the ability to manage multiple concurrent priorities while supporting a distributed medical education program. The role works collaboratively with other departmental portfolios supporting faculty development, community engagement, and program evaluation initiatives.

Requirements

Completion of an undergraduate degree in business administration, education, or health related discipline. A combination of education and experience may be considered.
A minimum of five years related experience in an academic setting.
Demonstrated working knowledge of the University of Saskatchewan, College of Medicine and Saskatchewan Health Authority is required.
Experience working in a diverse and inclusive work environment is required.
Proven ability to work independently and collaboratively in a high functioning confidential team environment.
Strong interpersonal and communication skills.
High level of attention to detail, particularly when maintaining records and preparing correspondence.
Strong analytical, written, and verbal communication skills.
Ability to function effectively in a high-volume environment with competing priorities and deadlines while maintaining accuracy and efficiency.
Strong organizational, time-management, problem-solving, decision-making, and multitasking skills.
Ability to work independently with limited supervision while maintaining a courteous, professional, and service-oriented approach.
Strong orientation toward supporting learners and faculty within a medical academic environment is essential.
Ability to identify opportunities for improvement in administrative and educational processes and contribute to initiatives that enhance program delivery.

Nice To Haves

Demonstrated commitment to ongoing program development is an asset.
Supervisory experience is an asset.
Experience fostering effective relationships with internal and external partners and stakeholders.
Experience supervising or coordinating the work of administrative staff is considered an asset.
Experience building and maintaining effective relationships with internal and external partners and stakeholders is also an asset.

Responsibilities

Supports the day-to-day administration of postgraduate education activities within the department, including coordinating scheduling logistics, supporting program initiatives, maintaining administrative documentation, and ensuring operational processes are effectively organized.
Provides administrative support to program leadership by coordinating calendars, scheduling meetings, organizing program-related communications, and supporting logistical arrangements for program activities and initiatives.
Contributes to the coordination of residency program activities across distributed sites and assists with the implementation of program initiatives that support learners and faculty involved in postgraduate education.
Provides administrative support for governance and operational meetings associated with postgraduate education and departmental activities, including coordinating meetings of program committees and supporting departmental committees.
Coordinates meeting logistics, prepares agendas and supporting materials, records meeting minutes, and maintains documentation related to committee discussions and action items.
Supports follow-up on action items and contributes to ensuring effective communication between program leadership, committee members, and administrative teams.
Supports administrative processes that ensure residents meet program requirements related to certification examinations, mandatory training activities, and institutional policies.
Assists in coordinating logistics associated with certification examinations, required workshops, and mandatory training activities, and supports the tracking of resident completion of required training and program documentation.
Maintains administrative records related to resident compliance with program and institutional requirements and assists with monitoring completion of mandatory educational activities and policy acknowledgements through departmental and institutional learning platforms.
Assists in organizing logistical aspects of postgraduate education activities and events, including coordinating resident retreats, Foundations, program orientations, CaRMS, and other educational events.
Supports scheduling, room bookings, communications, and coordination of materials associated with these activities.
May also assist with recruitment and program-related events such as career fairs, awards coordination, retreats, and other departmental initiatives associated with postgraduate education.
Maintains administrative systems and records used to support postgraduate education programs, including resident lists, program contact information, and updating program resources.
Assists with the management of educational administration systems used to support program operations.
Assists with the collection and organization of program-related data, including examination results, resident progression information, and other data used to support program reporting and evaluation activities.
Supports the preparation and collation of information required for program review, accreditation preparation, and internal reporting processes.
Contributes to maintaining accurate program documentation and supports administrative coordination related to data management and reporting across postgraduate education activities.