Coord, Sales Contracts I

Toray CMA Career • Westlake, TX

1d • Onsite

About The Position

We are seeking a detail-oriented, analytical, and highly accountable professional with practical knowledge of contract administration to join our Sales Contracts team. Responsible for the timely review of customer contracts (Purchase Orders & ensure compliance with company’s policies and requirements and negotiates exceptions as part of the review process as necessary. Work closely with the sales team to capture all pertinent information discussed with the customer, while complying with all internal and external procedures and regulations. Communicate within and outside of the organization to explain and interpret operational processes, practices and approaches. Provides proper contract acquisition in accordance with company policies, legal requirements, and customer specifications.

Requirements

• Bachelor’s degree, and three plus years’ experience in export, shipping, and customs requirements, or equivalent combination of education and experience, preferred.
• Contract administration experience required.
• Experience with FAR, DFAR, ITAR, EAR, preferred.
• Knowledge of ITAR/EAR (Export Administration Regulations), Schedule B Codes, HTS Codes, US Import Regulations, US Customs and free-trade zones preferred.
• Experience with using Microsoft Office (Word, Excel, PowerPoint, etc.)
• Ability to work well under pressure.
• Ability to manage time and priorities effectively and stay focus.
• Ability to deliver work (Contract/PO Review) and meets expectations consistently.
• Act ethically, even when no one is watching.
• Must possess high analytical ability.
• Ability to identify contractual, compliance, operational, and commercial risks.
• Ability to see potential pitfalls and initiate corrective action to schedules as needed across all departments.
• Knowledge of record keeping techniques, and procedures.
• Ability to self-motivate and take initiative.
• Strong verbal and written communication skills.
• Ability to follow through on obligations and show dedication to customers and team goals.
• Ability to develop close working relationships with customers & across all departments.
• Possess knowledge of contract administration procedures.
• Ability to provide leadership within the group in relation to contract coordination with customers and other departments.
• Ability to work well in a team-based, multi-cultural environment and adapt to diverse personalities.
• Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities.
• Position frequently requires the ability to make quick decisions related to sales and contract-related issues.
• Ability to set priorities.
• Ability to utilize interpersonal and teamwork skills, perform basic mathematical computations, give complete directions and to understand and apply work specifications in the completion of work tasks.
• The ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are occasional.
• Ability to occasionally lift 10 pounds.
• Vision abilities require the adjustment and focus of sight.
• Must be able to perform the essential functions of the position with or without accommodation.
• This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). In order to comply with these regulations, applicants for employment must be a “U.S. Person” as defined by the ITAR and/or EAR. The definition of “US Person” includes U.S. citizen or national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

• Knowledge of Japanese Language is a plus.

Responsibilities

• Review customers contracts (Purchase Order) (including government contracts and rated orders) to include: Performing reviews, identification of contract risks, communicating exceptions, providing contract acknowledgement and formal PO Acceptance.
• Identify and assess contractual risks and communicate potential issues to management in a concise manner, following-up to secure timely responses.
• Explain potential risks and offer mitigation ideas, provide input to negotiations, and partner with internal and external stakeholders in the process of offering compliant solutions to contracting requirements.
• Conducts due diligence for customers, identifying risk factors within company’s process.
• Maintain contractual records and documentation in designated company’s databases.
• Represent Sales department for internal and external audits by FAA, ISO, AS9100 and Customers.
• Pull and communicate customer’s quality document requirements to QA department for review & exceptions.
• Coordinate sales activities with technical department to ensure customer product specifications are met.
• Assist in analyzing, tracking and reporting weekly and monthly sales activities and communicating concerns to management as necessary.
• Maintain confidentiality of information.

Benefits

• Medical and prescription coverage through Blue Cross Blue Shield of Rhode Island
• Vision Coverage- VSP
• Dental Coverage – Delta Dental
• Flexible Spending Accounts (FSA)
• Vacation, PTO, and floating holidays available after 90 days of employment
• 401K with employer match
• Life, accident, and short-term disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level