Senior Coord Nursing Admin, 40 Hour. Days

UMass Memorial Health•Worcester, MA

5d•Onsite

About The Position

This position prepares and updates schedules in the electronic scheduling system to achieve appropriate staffing levels set by nursing administration. The role involves making decisions and recommendations to management on the needs list, completing the weekly data entry process in preparation for Payroll, and maintaining records for all leaves of absence, special requests, and requests for schedule changes. The position may also perform secretarial and administrative support duties for the assigned Nurse Manager(s) and unit(s). UMass Memorial Health emphasizes that everyone is a caregiver, regardless of title, and is committed to exceptional patient care, academic excellence, and leading-edge research.

Requirements

High school diploma or GED.
Minimum of one-year experience in healthcare or related field.
Experience with KRONOS or other payroll systems.
Ability to prepare routine administrative paperwork.
Knowledge of planning and scheduling techniques.
Knowledge of basic accounting and computer skills.
Ability to communicate effectively, both orally and in writing.
Good organizational and record maintenance skills.
An equivalent combination of education and experience which provides proficiency in the areas of responsibility may be substituted for the above requirements, unless certification, licensure, or registration is required.

Nice To Haves

Associate’s degree in healthcare or related field.

Responsibilities

Prepares the monthly schedules and posts upon manager approval, ensuring they are posted by required dates and times.
Prepares daily assignment/exception sheets.
Prepares daily sign-in sheets for staff in areas using KRONOS scheduling system.
Updates the active schedule in KRONOS with changes on a daily basis.
Completes the weekly data entry process in preparation for Payroll, including completing check discrepancy forms for payroll corrections and sending them to payroll.
Investigates payroll discrepancies as required.
Approves time-off requests and shift swaps, bringing issues to management’s attention.
Makes decisions on the assignment of openings on the Needs list and awarding shifts based on appropriate union criteria.
Balances the schedule in compliance with the union contracts.
Informs managers of any abnormal or unusual trends seen within the data, including absenteeism, overtime, and requests for more or less shifts.
Meets with Managers weekly to discuss issues, payroll concerns, and recommend process improvements.
Maintains missing swipe logs and works with managers to identify outliers.
Maintains records for all leaves of absence, special requests, and requests for schedule changes.
Ensures that units are staffed to planned levels and works with managers to identify and resolve holes in the schedule.
Maintains per diem lists for assigned areas.
Maintains knowledge of current UMMHC policies and practices.
Assists manager with HR form management, including position requisitions, change forms, and separation checklists.
Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances.
Maintains knowledge of current products, database management techniques, and related information systems technology.
Assists with the development and implementation of database management policies and standards for efficient quality control and data administration.
Complies with established departmental policies, procedures, and objectives.
Attends a variety of meetings, conferences, and seminars as required or directed.
Demonstrates use of Quality Improvement in daily operations.
Complies with all health and safety regulations and requirements.
Respects diverse views and approaches, and contributes to maintaining an environment of professionalism, tolerance, civility, and acceptance toward all employees, patients, and visitors.
Maintains regular, reliable, and predictable attendance.
Performs other similar and related duties as required or directed.